Administrative Assistant

Posting Date

11/10/25

Application Deadline

11/11/25

Pay Range

Anticipated Hiring Range: $17.50 - $19.50 hourly
Full Pay Range: $17.50 - $25.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Human Services

About the Position

We’re seeking a welcoming and professional Bilingual Administrative Clerk to be the friendly face and voice of our downtown Phoenix office. In this vital role, you’ll oversee the Maricopa County Human Services Department’s main office reception area and serve as the first point of contact for community members and program participants who call or visit. Fluency in both English and Spanish is required to effectively assist our diverse community. You’ll also provide high-level and often complex administrative support to the Assistant Directors, Director, staff, and the public.

If you’re looking for a meaningful opportunity where your organizational skills, bilingual communication abilities, and customer service make a real difference in our community, we encourage you to apply and become part of our dedicated team!

About Us

In Human Services, we focus on maximizing potential and providing support and resources for all stages of life. We partner with families and communities to encourage children to learn, invite youth and adults to cultivate professional skills, guide families to achieve financial success and enable seniors to live independently.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance, with consistent schedules

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Six months of receptionist or administrative experience

• High school diploma or GED

• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

• Bilingual in Spanish and English

Other Requirements

• Upon hire, a background investigation and fingerprint identification are performed to secure a Level 1 Fingerprint Clearance Card

We Also Value

• Advanced skills with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)

• Previous experience managing multiple executive-level calendars

• Previous experience supporting employee engagement, such as committees or teams

• Previous office management experience

• Advanced skills with purchase orders and invoices

Job Contributions

• Greets, assists, and directs all visitors courteously and with respect. Assure all visitors sign in

• Answers multi-line telephone promptly, courteously, and professionally; directs or transfers the caller to the appropriate employee or program personnel

• Routes incoming and outgoing mail

• Maintains schedule of conference rooms and car reservations for staff through Microsoft Outlook; responds to requests timely

• Perform clerical and administrative duties, and maintain files as needed, including updating organizational charts, program rosters, and documents assigned

• Assists staff with administrative duties, including special projects, as directed by supervisor or department leadership

• Manage Director and Deputy Director calendars

• Help prepare/write reports, presentations, and program correspondence

• Provide suppor