Senior Executive Administrative Assistant

About NCR VOYIX

NCR VOYIX Corporation (NYSE: VYX) is a leading global provider of digital commerce solutions for the retail, restaurant and banking industries. NCR VOYIX is headquartered in Atlanta, Georgia, with approximately 16,000 employees in 35 countries across the globe. For nearly 140 years, we have been the global leader in consumer transaction technologies, turning everyday consumer interactions into meaningful moments. Today, NCR VOYIX transforms the stores, restaurants and digital banking experiences with cloud-based, platform-led SaaS and services capabilities.

Not only are we the leader in the market segments we serve and the technology we deliver, but we create exceptional consumer experiences in partnership with the world’s leading retailers, restaurants and financial institutions. We leverage our expertise, R&D capabilities and unique platform to help navigate, simplify and run our customers’ technology systems.

Our customers are at the center of everything we do. Our mission is to enable stores, restaurants and financial institutions to exceed their goals – from customer satisfaction to revenue growth, to operational excellence, to reduced costs and profit growth. Our solutions empower our customers to succeed in today’s competitive landscape. 

Our unique perspective brings innovative, industry-leading tech to all the moving parts of business across industries. NCR VOYIX has earned the trust of businesses large and small — from the best-known brands around the world to your local favorite around the corner.

POSITION OVERVIEW

The Senior Executive Administrative Assistant must have experience supporting executives. This role is expected to support two executives: EVP, Ops & Chief Procurement Officer as well as the CHRO, in all executive administrative tasks in a fast-paced environment. Responsibilities include but not limited to meeting set up and complete calendar management, scheduling domestic and/or international travel, expense submission and processing, coordination of new employee onboarding, updating of organization charts and other corporate lists, handling purchasing requirements per policy as needed and facilitating any facility needs and/or requirements. This role demands exceptional muti-tasking abilities and a firm grasp on MS office suite.

Key Areas of Responsibility:

• Manages calendars, independently schedules appointments, reviews invitees, collects materials and prepares Executive for meetings.
• Support investor relations team from a scheduling with investors and analysts, assisting with conferences (internal or external) as appropriate.
• Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate.
• Follows-up on action items with direct reports on behalf of reporting manager as required.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepares and tracks expense reports.
• Assist in the arrangement of programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• May provide support and direction to other clerical and administrative support staff.
• Maintain up-to-date organization charts.
• Assist Organization Vice Presidents/Department Directors as necessary with work assignments.
• Responsible for purchasing card account.

Basic Requirements & Experience:

• 8+ years’ experience in an administrative support or similar role required
• MUST have 5+ years' experience supporting executives at C-Suite level
• Expert knowledge of MS Outlook, Word, PowerPoint, and Excel
• Detail oriented; Ability to plan, prioritize and execute multiple concurrent activities
• Ability to communicate both orally and in writing in a clear, professional, and pleasant manner