Sr. Executive Assistant

Sony Electronics Inc. is looking for the risk-takers, the collaborators, the inspired and the inspirational. We want the people who are brave enough to work at the cutting edge and create solutions that will enrich and improve the lives of people across the globe. In addition to competitive pay and benefits, we offer an environment and culture that promotes Diversity, Equity and Inclusion.  In addition, our team members enjoy innovative work-life balance opportunities including a hybrid home/office workplace, monthly “Free Fridays”, and early shutdowns on Fridays throughout the year (including half-days during the summer).

So, if you want to join a “Best Place to Work” company and make the world say wow, let's talk.

We're seeking a proactive problem solver with outstanding communication skills and meticulous attention to detail. In this role, you'll perform administrative duties and provide crucial support to C-Suite executives, managing multiple projects simultaneously. Adaptability and foresight are key in navigating our evolving executive landscape, where confidentiality and operational insight are paramount. If you're eager to create and grow your career within an organization like Sony, this role is for you!

Responsibilities 

• Provides both routine & non-routine administrative support to management, work team and department, handling high volume of competing administrative task requests that require appropriate urgency/prioritization to complete with limited degree of supervision

• Manage executives’ calendars, including agendas, email, calls, travel arrangements, client management, and other company logistics

• Coordinate complex meeting scheduling and extensive calendar management, as well as management of content and flow of information to senior executives 

• Process executives’ expense reports and assist with daily executive office team coverage 

• Proficient in creating effective presentations within Excel and PowerPoint 

• Reviews and edits departmental documents for grammar, style and formatting 

• Plans, schedules and coordinates departmental on-site meetings and events 

• Represents head of department and department staff to internal and external clients regularly interacting to coordinate business needs. 

• Organizing, reviewing, and reconciling invoices, ensuring that all items are invoiced and paid on time 

• Ensures the accurate filing and tracking of all departmental documentation, including memos, correspondence, presentations and reports 

• Maintain accruals and purchase orders 

• Initiates and continuously improves administrative procedures for department 

• Serve as primary support for other business units, and assisting with projects as assigned 

• May serve as backup to other Executive Admin support team members 

Minimum Requirements 

• B.A. degree (or equivalent) preferred; high school diploma with advanced professional experience will be considered in lieu of a degree

• 5+ years of relevant work experience in an administrative role working directly with senior executives or in a project management role. 

• Strong communication skills, verbal and written. 

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business 

• Experience working with senior level executives, locally and globally 

• Requires in-depth knowledge of company operations, policies, and procedures 

• Personable with all levels, flexible and adaptable to last minute change