Administrative Assistant

Overview:   UES Professional Solutions 29, Inc. (UES), formerly known as SUMMIT Engineering, Laboratory & Testing, Inc., has an opening in our Construction Services Department. UES is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope. UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education. Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships. As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence.
Build your future as a Part-Time Administrative Assistant at UES Professional Solutions 29, Inc. (UES), formerly known as SUMMIT Engineering, Laboratory & Testing, Inc.  As one of the fastest growing engineering firms in the nation, we’re looking for new talent to grow along with us.  Your role as an Administrative Assistant, will give you the opportunity to not only make your mark in a nationally recognized firm, but also directly contribute to our unprecedented growth. If you’re known for your commitment to excellence and passion for working in a collaborative environment, UES is where you belong.
As a Part-Time Administrative Assistant, you will provide support for the Raleigh office.  This position will work closely with the Branch Manager, Department Managers, Project Managers and staff to carry out all necessary duties and responsibilities.      

Job Responsibilities:

•  Provide client support including entry of field data, creation of invoices & distribution, weekly distribution of field paperwork to clients
• Scan, file and save field paperwork and other project documents to server and hard folders
• Answer the phone, speak with clients and collect accurate information from client inquiries and share with appropriate team members
• Cross train on all administrative duties
• Assist in special projects such as commercial insurance renewals, tracking of corporate memberships and business licenses
• Conduct out-of-office errands on an as-needed basis such as obtaining supplies, package drop-off, etc.
• Assist with timesheet collection and field reports from technicians
• Set up projects in accounting software (Deltek Vantagepoint)
• Assist with monthly invoicing and weekly report distribution
• Assist with collections as needed from clients
• Assist with tracking lab assignments and concrete report preparation
• Maintain excellent communication both verbally and electronically with supporting staff
• Other tasks as assigned

Qualifications & Skills:

• High School Diploma
• Preferred: Minimum of 1 year in an administrative position in an office setting
• Proficient knowledge and use of Excel and other Microsoft Suite programs
• Ability to follow directions and carry out instructions in both verbal and written form
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Ability to read, analyze, and interpret general business memos, periodicals, professional journals, proposals, technical procedures, and government regulations
• Ability to write reports and business correspondence
• Ability to effectively present information and respond to questions from groups of managers, employees, clients, customers and the general public
• Must be able to use technology efficien