Logistics Coordinator—Programs & Events

Location: Champaign,Illinois,United States

Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is seeking a Logistics Coordinator—Programs & Events to join its Events & Travel department. The Logistics Coordinator—Programs & Events will assist with internal events, trade shows and commercial events. They will interact with a wide variety of departments at Wolfram and multiple outside vendors. The Events & Travel department is a small team of three. This position has the option to be a hybrid role with some onsite work required.

Responsibilities

• Managing, researching and documenting upcoming event approvals
• Planning, purchasing and confirming all necessary services at trade shows
• Creating meeting agendas and assigning/following up on action items post-meeting pertaining to upcoming events
• Consulting with the legal team to execute all contracts and any agreement of terms and conditions
• Working with the travel coordinator to arrange staff travel and registration for events
• Securing show staffing from appropriate internal teams
• Setting up and tearing down trade show equipment and exhibits when required to be onsite
• Assisting with the inventory and purchasing of event materials and supplies
• Arranging shipping/freight logistics for trade show booths and supporting event materials
• Assisting with aspects of meeting planning for all company-hosted events (local and destination) as well as community events
• Documenting and managing Jira and TWiki pages for events and other miscellaneous updates
• Supporting event coordination for other departments as needed, including contract review and material acquisition
• Scheduling and planning for internal and sales-supported events
• Supporting virtual technology for Wolfram events
• Completing training and employing best practices for expense software and tools utilized by the company
• Composing text for trade show email campaigns and submitting email initiatives
• Coordinating technical logistics, including website updates and mailing lists
• Performing program administration for a variety of education programs aimed at talented students in middle school through undergraduate level

Requirements

• Experience with or willing to learn Zoom and Office software, like Excel
• Basic familiarity with the Wolfram technology stack
• Ability to work independently and to manage multiple projects simultaneously
• Strong written and verbal communication skills
• Strong attention to detail
• Willingness to travel on occasion as necessary
• Experience with TWiki, Jira, virtual event platforms and/or iPhone/lead retrieval devices is preferred
• Experience with program management and administration is preferred
• Experience with educational institutions or programs is preferred

Location: Champaign, Illinois (hybrid available)

Wolfram is an equal opportunity employer and values diversity at its company. Women, people of color, members of the LGBTQ community, individuals with disabilities and veterans are strongly encouraged to apply.