Office Manager (Mayor's Office of Equity, Diversity and Inclusion)

Application Deadline: August 2, 2024

Salary Range - $47,000 - $57,000 (commensurate with experience)

Performs general administrative and clerical duties in support of the Mayor’s Office of Equity, Diversity and Inclusion (MOEDI). MOEDI works to identify and develop systems & behavioral change solutions that advance equitable outcomes to continue Moving Atlanta Forward.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Greets in person visitors as needed; answer the telephone and forward/record calls appropriately; open, sort and distribute incoming mail.
• Provides senior leader scheduling support.
• Serves as onsite vendor contact; collect quotes, prepare requisitions and vendor invoices for payment; handle routine vendor requests; troubleshoot and resolve invoice discrepancies; ensure timely invoice payments. 
• Composes and distributes monthly MOEDI and LGBTQ budget reports.
• Attends budget/finance meetings, seminars and training sessions as required to remain knowledgeable of departmental operations, to promote improved job performance and to stay current with changing state/municipal policies, codes and laws.
• Provides data analysis/research services as needed on behalf of MOEDI team. 
• Assists team with event support; pack, unpack, and store event materials.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully.  It is not an exhaustive list.

• Excellent communication skills, both verbal and written, for internal and external stakeholders, visitors, and staff members.
• Ability to multi-task, assess priorities and competently handle a variety of activities with a high-degree of accuracy in a fast-paced environment.
• High level of confidentiality and professionalism. 
• Superior attention to detail, organizational and time management skills.
• Knowledge of administrative and office practices.
• Must be tactful and diplomatic in all interactions with a high degree of good judgment.
• Committed and very conscientious about accuracy of work product.
• Ability to work independently and as part of a team.
• Interest in expanding knowledge and understanding of Equity, Diversity and Inclusion strategies in municipal government.

Minimum Qualifications – Education and Experience

• High school diploma or an associate’s degree in a related field 
• Two years of experience in a progressively responsible secretarial, clerical, or administrative support role.
• Intermediate skills in Microsoft Office software applications (Outlook, Word, Excel and PowerPoint)

Preferred Education & Experience

Previous experience in a financial and event support role.

Licensures and Certifications - None required. Essential Capabilities and Work Environment Physical, lifting, and sensory capabilities are required to perform the job successfully. Typical environmental conditions associated with job.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate