Administrative Assistant

Company Description

At Saatchi & Saatchi we believe in creating ideas that can live anywhere. We believe that everyone matters. And we believe that, when we work as a team, nothing is impossible. We strive to bring out the best in each other, and in ourselves and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit and a bold commitment to achieving measurable results and business success for the clients we service.

Job Description

Saatchi & Saatchi has an exciting opportunity for you to join our agency as an Administrative Assistant.  A successful candidate for this position will understand that their first responsibility is to do everything they can to provide operational support to several team members of the Client Partnership Group. This trusted person will be responsible for being the “know-it-all” of company processes and navigate operations in a smart and efficient way. This person will interact with Client Partnership team members daily, and must maintain the discretion, professionalism, and competence that the role requires at all times.

An ideal candidate with have 2+ years of administrative support experience. This person must be exceedingly trusted, well-organized, self-starter, flexible, and enjoy the administrative challenges of supporting busy Managers and Executives.

Roles and Responsibilities Include:

• Anticipating the needs of those you support and following up on details to ensure the workday flowing smoothly
• Ability to interface and assist with interpersonal communication with all levels including executive assistants  
• Proactively addressing prioritization of schedules
• Assisting with onboarding duties assigned
• Managing travel arrangements, as well as meeting and appointment scheduling
• Completing expense reports, car logs, and other procedural paperwork
• Assist in organizing in-person and online department events
• Preparing presentation materials for internal & client meetings
• Discreetly handling confidential documents and privileged information
• Resourcing and budgeting responsibilities to support leadership teams.
• All other duties as assigned

Qualifications

• 2+ years of administrative support experience
• Proficiency with Outlook Mail and Calendar in an office setting
• Comfort and experience with a fast-paced environment
• Must be a detail-oriented self-starter
• Excellent time and project management skills
• Exceptional relationship management and communication skills
• Experience in Excel, Power Point, Microsoft Office, Internet, etc.
• A positive attitude and patience to execute complicated tasks with efficiency and attention.
• The ability to work collaboratively with employees at all levels of the organization

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation Range: Non-exempt, $35,000.00 - $52,000.00 annually, overtime eligible. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off.

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