Pediatric Senior Grant Manager

POSITION SUMMARY:

The Senior Grant Manager is responsible for all post-award financial functions for the assigned contract and grant portfolio.  The Manager will work closely with the PI and oversee the research staff to ensure timely and applicable budget, expenditures and projections.  The Manager will collaborate with Research Vice Chair, Finance Director, Division Chief, Clinical Services, and PI’s (Principal Investigators) in the financial management, planning, and reporting of programs, grants, and contracts, while making sure that the PI’s are receiving sufficient and timely financial information.  The Manager will be responsible for the coordination of pre-award submissions and the administrative functions for the assigned portfolio while providing operational oversight..

Position: Senior Grant Manager

Department: Pediatrics

Schedule: Full Time (Hybrid 1-2 days/week onsite)

ESSENTIAL RESPONSIBILITIES / DUTIES:

Grants fiscal operations management

• Manage all income, contract, donor, and grant accounts including deposits, balances, and authorization of expenses for all accounts within portfolio.

• Help provide leadership and strategy for all fiscal operations within programs and portfolio

• Primary contact for all post-award issues for PI’s within portfolio, including, but not limited to: reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning.

• Track all accounts using the internal forecast model of budget, actual, and projection tracking ensuring that all workbooks are always up to date.

• Review and reconcile monthly accounts to actual expenditures.

• Manage a master reconciliation workbook for all accounts within portfolio in accordance to the template created by RAF.

• Manage and maintain centralized post award files as outlined by RAF policies and procedures.

• Manage close out process and checklist for all accounts, ensuring funds are spent and allocated appropriately, unspent purchase orders are closed out, etc.

• Manage Effort reporting for both BMC staff and BU faculty in portfolio, and outside of portfolio when needed

• Collaborate with Principal Investigators and staff with the preparation of budgets.

• Generate and distribute reports on a regular basis as assigned and needed

• Interface with Department Administration, Division staff, Grants Administration, Purchasing, Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficient post award process.

• Manage annual federal Space Survey for PI’s within portfolio and other areas when needed

• Develop and monitor annual budgets for divisions and/or PI’s within portfolio, and outside of portfolio when needed

• Develop and monitor annual Program budgets, which encompass multiple PI’s and sources within portfolio.

• Attend executive council meetings to review Program and Program budgets and projections

• Manage payroll information for all staff and faculty within portfolio, to include, but not limited to:  updating pediatric faculty salary shuttles, and managing Workday salary allocations

• Manage centralized personnel files, which should include, salary allocations, salary allocation changes, SARFs, on boarding paperwork, annual performance reviews etc.

• Collaborate with PI’s regarding employee hiring.

• Orient and advise faculty, staff, students, interns, and fellows on financial policies and procedures in RAF, department, Hospital, and University.  Referring all issues to appropriate parties as needed.

• Assist RAF staff as needed with post-award management for accounts outside of portfolio.

• Coordinate pre-award submissions within assigned area; inclusive of budget creation and reporting requirements.

Personnel management & training

• Provides direction and development to an administrative assistant and any temporarily assigned staff, by coaching, identifying training needs, assigning progressively challenging projects, and assisting in career development planning.

• Monitors productivity and performance to identify and evaluate strengths and training opportunities in relation to operational effectiveness. 

• Manage annual compliance requirements for BMC staff within assigned work group/portfolio; including PMP process with the direct managers, health compliance, and trainings. etc.

• Help provide leadership and employee engagement for all staff and faculty within programs and portfolio

• Oversee on-