Business Development Sr. Coordinator

Summary

Willkie Farr & Gallagher LLP is looking for a Business Development Senior Coordinator based in our New York office. Willkie is an elite international law firm of approximately 1,300 lawyers located in 16 offices in six countries.

The ideal candidate will have a minimum of 3 years’ experience as part of Client Development & Marketing team. The Business Development Senior Coordinator will be responsible for providing support on a broad range of initiatives that are linked to the firm’s business development goals and success, focused on assigned practices and will be cross-trained to support other practices and departments, and provide dedicated support to assigned practices and lawyers across regions. This role follows a hybrid schedule requiring three days in office.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities

Provide support with respect to a wide range of business development and marketing efforts, including:

• Assist in the production of tailored pitch materials and proposals, including relevant and compelling firm messaging, experience and accolades, in line with firm brand guidelines.• Support RFP processes, including liaising with other firm departments.• Maintain BD prospects lists, and track BD efforts, opportunities and outcomes• Coordinate and support the directories process, including producing draft submissions and reference lists for manager review; tracking timelines, deadlines and researcher assignments; coordinating communications and interviews; and related efforts.• Ensure practice experience, client lists, matter descriptions, tombstones and client logos are updated and recorded within required deadlines.• Maintain and update pitch templates and practice descriptions, such that materials are available for use upon request.• Run queries and produce reports from internal and external databases, including custom experience lists, and provide support on research requests.• Track accolades and make sure bios and other relevant work product is up to date with the latest awards.• Liaise with Communications, Events and broader Client Development & Marketing teams on marketing efforts, including event/webinar invitations, guest lists and logistics.• Support additional profile-raising activities including legal directories from time to time as determined by the needs of the firm.

Qualifications

• Bachelor’s degree required.• Minimum of 3 years’ experience required in a BD role preferably in a professional. • Strong executive presence, including the ability to be reliable to lawyers, fellow Client Development & Marketing team members and other firm support departments.• Very strong attention to detail, accuracy and organization – must be able to work in a thorough, diligent and proactive manner.• Strong time and project management skills; ability to prioritize and work within tight deadlines.• Ability to communicate and collaborate with all levels of firm personnel, including lawyers and staff.• Strong writing skills.• Knowledge of and experience with third-party databases such as Pitchly, CapitalIQ, Preqin and PitchBook.• Advanced knowledge of Microsoft Word, Excel and PowerPoint and Adobe Acrobat are essential.

ADA Requirements

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light [to moderate] objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects up to 25 lbs. 

Employment Status

• Non-Exempt• Hybrid

Pay Range

USD $75,000.00 - USD $80,000.00 /Yr.

Pay Range Statement

The salary range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm’s website.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religio