Grant Assistant (Remote/Pre-Award) - Arts & Sciences

Scheduled Hours

37.5

Position Summary

Pre-Award activities, with supervision/oversight.

Job Description

Primary Duties and Responsibilities

• Assists PIs with internal and external requests for grant-related information (i.e., current biosketches, trainee information, human/animal protocol approvals, and other support).
• Prepares internal approval documents for proposals (PC form) and obtains signatures.
• Formulates grant and study budgets according to established norms, enters documents, secures approvals, and establishes multidisciplinary research project control.
• Reviews and interprets grant guidelines from NIH and other varying foundations/agencies.
• Works with the Principal Investigator in compiling and submitting the entire grant according to established agency/university guidelines. Uploads and reviews all agency forms for submission. Enters grant budgeting documents online.
• Sends advance reminders to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Tracks and maintains an online database of grants submitted, awarded, rejected, etc.
• Updates grant lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files.
• Ensures all compliance documents are in order at the time of award (IRB, IACUC, etc.).
• Assists PIs in preparation of annual progress reports as needed.
• Attends training sessions/seminars related to the position.
• Assists senior leadership with special projects as requested.
• Performs other duties as assigned.

Preferred Qualifications

• Bachelor’s degree.
• One year of accounting experience or related field or five years of combined education and experience.
• Microsoft Office, including Word and Excel, PC.
• Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
• Effective analytic skills.
• Effective verbal, written, and interpersonal communication skills.

Required Qualifications

• Bachelor's degree.
• One year of accounting experience or related field or five years of combined education and experience.

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%