Contracts Administrator I - 991376

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Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

 

Primary Purpose:

Contributes to the success of the University by supporting the centralized automated contract management workflow and digital repository. This role ensures timely administrative coordination, maintains accurate and complete contract records, monitors key contract timelines, and collaborates closely with university departments and Procurement Office to support effective contract lifecycle management.

 

Job Category: Exempt

Hiring Range: 

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Assist in the administration of the centralized automated contract management system, including data entry, maintenance, and organization of contract documents, approvals, and signatures.

2. Assists in administering the centralized automated contract management system, including data entry, document maintenance, and the organization of contracts, approvals, and signatures.

3. Maintains data integrity by accurately indexing critical contract attributes, ensuring records are current, complete, and accessible.

4. Monitors upcoming contract expiration dates, proactively identifying contracts approaching the 180-day review threshold and coordinating communications with relevant university units and supervisor.

5. Supports university units and Procurement in preparing documentation necessary for contract renewal, renegotiation, termination, or initiation of competitive bidding processes.

6. Generates routine reports and assists the supervisor in developing dashboards to track contract compliance, renewals, expirations, and other key metrics.

7. Acts as the first point of contact for internal stakeholders regarding contract status inquiries, procedural questions, and data requests.

8. Provides general administrative support to supervisor and Procurement Office, including scheduling meetings, documenting discussions, and maintaining departmental records.

9. Ensures compliance with university policies, procedures, healthcare regulations, and applicable legal requirements in all contract administration activities.

10. Completes other projects as required.

11. Performs other duties as required or assigned.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. General knowledge of contract law, legal terminology, and industry-specific standards.
2. General knowledge of the legal principles governing contracts, including contract formation, performance, breach, and enforcement.
3. Understanding various contract types, such as fixed-price, time and materials, cost-reimbursable, service agreements, non-disclosure agreements (NDAs), and vendor contracts.
4. General knowledge of pricing models, cost structures, and how to analyze financial terms within contracts.
5. Understanding the importance of confidentiality in handling sensitive information and acting with integrity when managing contracts.
6. Advanced proficiency in contract management software and Microsoft Office Suite.

Skills:
1. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
2. Speaking - Proficient skills in talking to others to convey information effectively.
3. Critical Thinking - Basic skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
4. Negotiation - Basic skills in bringing others together and trying to reconcile differences.
5. Management of Financial Resources - Basic skills in determining how money will be spent to get the work done, and accounting for these expenditures.
6. Building Relationships – Proficient skills in establishing and maintaining effective working relationships.
7. Complex Problem Solving - Basic skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions