Senior Academic Program Coordinator

Job Posting Title:

Senior Academic Program Coordinator

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Hiring Department:

School of Architecture

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The School of Architecture at The University of Texas at Austin—provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.

Benefits

The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 

• Voluntary vision, dental, life, and disability insurance options 

• Generous paid vacation, sick leave, and holidays 

• Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds) 

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Robust free training access through LinkedIn Learning plus professional conference opportunities 

• Tuition assistance 

• Expansive employee discount program, including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card 
 

Job Description

The Senior Academic Program Coordinator supports the Associate Dean of Academic Affairs in implementing strategic goals and objectives, regularly collaborates with Program Directors to align daily operations with short and long-term strategies, and fosters an organizational culture that is innovative, fast-paced, and agile.

Responsibilities

COURSE SCHEDULING

• Manages all phases of course scheduling in consultation with the Associate Dean and Program Directors.
• Edits course schedule using Class Manager and Course Schedule Update systems.
• Ensures that the School of Architecture (SOA) follows best practices regarding timely submission of course scheduling requests and updates during each cycle.
• Schedules and reserves classrooms, activates waitlists, manages course descriptions, tracks flag designations, and confirms seat counts and prerequisites.
• Submits requests for small classes, non-standard class times, and cross-listed courses.

COURSE MANAGEMENT

• Monitors course enrollment statistics, student rosters, waitlists, and student interest in electives to utilize academic resources most efficiently.
• Manages the Course Instructor Survey functions for the SOA and maintains historical records.
• Confirms organized course meeting information and class groupings with faculty through FASET and performs final audits.
• Schedules final exams, in accordance with university policy.

ACCREDITATIONS AND ASSESSMENTS

• Coordinates and manages all SOA accreditations, assessment tasks, and provide statistical data for curricular management.
• Manually aggregates trends and enrollment reports.
• Maintains records for accreditation and external reviews, manages site visit arrangements, and oversees outreach and communication for visits.
• Works proactively with the Graduate School and SOA Graduate Office to ensure that external graduate program reviews are appropriately conducted, from start to finish.
• Develops and maintains tracking systems to provide statistical and reporting needs of the University (SACS) and each program’s accrediting body (NAAB, PAB, LAAB, CIDA).
• Prepares and analyzes statistical data and presents results and recommendations to the dean and other SOA and university administrators.

COURSE INVENTORY

• Updates all facets of SOA undergraduate and graduate Course Inventory following established policies and deadlines.
• Ensures that the SOA follows best practices regarding Course Inventory updates.
• Collaborates with university partners, SOA Student Affairs, and SOA administrators in support of maximizing the functional utilization of course-related processes and procedures.