APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State’s Student Affairs Health Promotion and Wellness (HPW) is seeking an Administrative Assistant to support the work of the office while demonstrating a strong commitment to the University’s values of diversity, equity, and inclusion. HPW provides health promotion services, programs, and health communication materials for a diverse group of students. The position serves as the front desk receptionist and will assist with the day-to-day operations of the office. The position reports directly to the Office Manager and provides administrative support to the Director and other staff in HPW.

Responsibilities include, but are not limited to:

• Greet visitors, check-in appointments, provide information and refer as appropriate

• Screen and process routine telephone communications, mail, and requests

• Accept and process payments for health promotion services

• Manage calendars and schedule meetings

• Maintain files and data to create simple reports

• Maintain confidential and sensitive information and materials

• ​Compose and edit written communication; prepare documents and correspondence

• Maintain inventory and order/purchase office supplies

• Provide excellent customer service to a wide range of stakeholders, including students, parents, staff, faculty, and outside entities

Other duties may include:

• Assist with proofreading documents

• Assist with training work-study students

• Support committees by taking minutes at meetings, scheduling meetings, and preparing documents and reports

• Serve on committees or assist with special projects

• Other duties as assigned

Education and Experience Requirements:

Requires a High School Diploma or General Equivalency Diploma (GED), or an equivalent combination of education and experience.

Additional Preferred Education, Experience, or Certifications:

Experience in a fast-paced work environment necessitating strong organizational, multitasking, and prioritization skills is preferred. Experience with Adobe Creative Suite is a plus.

Additional Required Competencies:

Ability to work within secure and confidential student databases such as LionPath (student portal) and Point and Click (electronic medical record). Excellent verbal and written communication and organizational skills are essential. Proficiency with Microsoft Office 365 (Word, Excel, Outlook). Excellent interpersonal skills and