HSELP Facilities Coordinator $5,000 Bonus) $25.57-$27.12/hr

Job Type Full-time Description

DEPARTMENT: Head Start & Early Learning Programs

POSITION TITLE: Facilities Coordinator

LOCATION: TBD (requires travel)

STATUS: Non-Exempt

SUPERVISOR: HSELP Health & Safety Manager  

POSITION SUMMARY

Under the direction of the Health and Safety Manager and in close collaboration with Agency facilities staff, the Facilities Coordinator ensures healthy and safe, quality physical environments for children, families and staff. The Facilities Coordinator has detailed knowledge of, and stays current about, all facilities related health and safety regulations required by HSELP funding sources and local regulatory bodies, and is the point person for setting up, implementing and monitoring, systems and processes that ensure quality and ongoing compliance. They will serve as the program’s liaison to the facilities department, and may coordinate special projects, as needed. 

ESSENTIAL RESPONSIBILITIES

1. Have or obtain, and stay current on, all facilities related health and safety regulations required by the Office of Head Start, the Department of Early Education and Care, and local regulatory bodies.
2. Develop, implement and monitor processes and systems that ensure quality and regulatory compliance. This includes overseeing all related software and other tracking and work order systems, running reports, prioritizing activities etc.
3. Under the direction of the Health and Safety Manager and in close collaboration with Agency facilities staff, ensure healthy and safe, quality physical environments for children, families and staff. This includes temperature alert systems, plowing and landscaping contracts, classroom and playground safety.
4. Maintain a master list of building and fire inspections for all licensed locations; oversee or delegate systems to ensure no inspections lapse and record-keeping systems are orderly. 
5. Work with the Fiscal Department to ensure timely renewal of leases for Head Start sites.
6. Maintain up to date SharePoint Facilities folders (for inspections, water testing, site specific contractors, etc).
7. Participate in ongoing monitoring of programs health & safety including all monthly and quarterly checks and ensure facilities issues are recognized, reported and tracked.
8. Assists Health & Safety Manager in training staff in using Facility Dude or other software.
9. Coordinate Facilities meetings, and coordinate, schedule and conduct quarterly and annual safety checks at all HSELP locations.
10. Assist the Director of Child & Family Support Services with scheduling vehicle maintenance, repairs, registrations, inspections, change vehicles out from sites, and ensure that vehicles are detailed and driven as needed.
11. Participate in Agency and Program Audits and prepare communications and reports as needed for all stakeholders. 
12. Required to travel regularly throughout the service area, to HSELP office locations.
13. Comply with agency and funders’ paperwork requirements and procedures.
14. Attend regularly scheduled supervision meetings, staff and department-wide meetings, mandatory agency trainings, and participate in professional development activities.
15. Adhere to all Agency and Head Start Standards of Conduct.

This does not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

Requirements

QUALIFICATIONS/SKILLS

We invite individuals with lived experience who are part of communities that?have?been historically?denied a full opportunity in aspects of economic, social, and civic life to apply. These communities include,?but are not limited to, BIPOC, LGBTQIA2S, persons with disabilities, and?persons adversely impacted by multigenerational?poverty or?other?inequality.?? 

The ideal candidate will demonstrate the following competencies:   

• Verbal and written communication skills
• Judgement, problem solving abilities and decision-making
• Adapt to changing priorities and demonstrate close attention to details 
• Demonstrated ability to collaborate with colleagues and stakeholders
• Proficient computer skills (Microsoft suite and data bases)
• Managing web-based work order system
• Promote equity by deconstructing barriers to a racially just system. Cultivate work environments that value truth-telling, courage, vulnerability, space to think and reflect, community-mindedness, hope, and openness to difficult conversations.

Key Knowledge and Experience: 

• Experience managing and coordinating small to medium building renovations, planning and capital pr