Assistant Travel Coordinator

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DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com

Location: USA - Clarksville, 1000 Boolean Drive Clarksville, TN 

Division: Solutions 
Job Posting Title: Assistant Travel Coordinator - 103909 
Time Type: Full Time

Position Description Summary:

Responsible for clerical functions.  Responsible for performing a broad range of moderately complex clerical, office, and administrative duties utilizing established office/department procedures.  May take and deliver messages, set up and maintain files, provide workers with office supplies, prepare and sort mail, perform typing assignments, proofread, and research and compile special reports.  Operate automated office equipment.

Principal Accountabilities (The following is intended to describe the general nature and level of work being performed.  It is not an exhaustive list of all expectations.):

1. Assist in printing checks/invoices/purchase orders and prepare checks/invoices/purchase orders for mail
2. Collect and distribute mail, route messages, and set up appointments/meetings
3. Type, maintain data files (electronic and hard copies), and enter information into databases
4. Collect, review, and input data into a computer processing system; audits output data.
5. Prepare, send and receive batches from storage
6. Assist accounting clerks in keying batches
7. Order and maintain supply room inventory
8. Use a variety of software applications or automated office equipment to track or maintain data
9. Coordinate efforts of resolving issues or provide customer services to field offices, sales and in-house departments
10. Provide clerical support to the department
11. Compose non-routine correspondence, reports, graphs and presentations using spreadsheets and graphic software
12. Process and track department costs and expenditures
13. Coordinate training events, schedules, notifications and registrations.  Collect and maintain employee training records
14. Author ISO procedures and work instructions and maintain appropriate department documents, forms and references
15. Review outgoing materials and correspondence for internal consistency and conformance with department policies

 

The individual in this position must be capable of performing all of the essential functions with or without a reasonable accommodation.

 

Working Environment:

Assignment Complexity  - Work on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations.

Accountability – Apply job skills and applicable corporate policies and procedures to complete a wide range of difficult tasks.

Impact of Decisions – Errors detectable upon supervisory review. Limited impact on corporate operations and fiscal health.

Working Relationships – Regularly interact with peers and management concerning matters of moderately complex scope and discretion.

Scope – Work on problems moderately complex in scope. Normally receives no instruction on routine work, general instructions on new assignments.

Essential