Senior Accounts Receivable Specialist, Hospital Operations, College of Veterinary Medicine: UTIA

The College of Veterinary Medicine invites applicants to apply for the position of Senior Accounts Receivable Specialist. This position serves as a senior financial operations lead for the Veterinary Medical Center (VMC), overseeing complex accounting, billing, and accounts receivable functions that support more than 35,000 patient visits annually and contribute to over $19 million in revenue. This position exercises substantial independent judgment in managing client accounts, ensuring regulatory and policy compliance, resolving high‑risk financial issues, and supporting strategic financial decision‑making for the VMC. The role provides advanced analytical support, leads process improvements, coordinates cross‑departmental financial workflows, and serves as a key resource to clinicians, department heads, and external agencies.

Accounts Receivable Leadership & Compliance Management

- Directs comprehensive accounts receivable operations for all Referral Veterinary Services, ensuring accuracy, compliance, and timely resolution of complex financial matters.

- Conducts advanced analysis of patient accounts, identifies systemic issues, and implements corrective actions to strengthen financial controls.

- Oversees monthly billing cycles, aging reports, delinquency management, and account status maintenance within the hospital system.

- Develops AR performance dashboards, trend analyses, and monthly reports for the Finance Director

- Coordinates with collection agencies, reconciles statements, and resolves discrepancies requiring high-level financial judgment

Client Financial Services & Complex Account Resolution

- Serves as the primary financial liaison for clients, clinicians, and external agencies, providing expert guidance on billing inquiries, treatment plan estimates, and account resolution strategies.

- Handles escalated, sensitive, or high‑risk financial cases requiring advanced communication and negotiation skills.

- Drafts professional correspondence, negotiates payment arrangements, and ensures compliance with institutional and legal requirements.

- Collaborates with insurance carriers, Humane Societies, law enforcement, state agencies (e.g., TWRA), referring veterinarians, and debt‑reduction agencies to resolve complex account matters.

- Maintains detailed documentation of all communications and collection efforts to support audit readiness and legal compliance.

Financial Operations & Cash Management Oversight

- Oversees daily financial operations for clinical services, ensuring accuracy, security, and compliance in all cash-handling processes.

- Manages cash drawer controls, verifies daily cash logs, and maintains after-hours receipt documentation.

- Prepares bank deposits and performs DASH cash entry functions in the absence of the supervisor.

- Investigates cash discrepancies, identifies root causes, and recommends process improvements to strengthen internal controls.

- Maintains inventory of financial processing supplies and coordinates with technical support to resolve credit-card terminal issues.

- Ensures accurate client demographic data and initiates corrections to maintain data integrity.

Training, Workflow Coordination & Cross‑Departmental Collaboration 

- Provides leadership in training and workflow coordination for student employees and new staff, developing training materials, evaluating performance, and ensuring consistent adherence to accounting procedures.

- Participates in hiring processes and provides recommendations regarding candidate selection.

- Collaborates with departmental bookkeepers, UTIA personnel, Central Cashier’s Office, Internal Audit, Treasurer’s Office, and other UT departments to streamline processes and resolve complex financial issues.

- Works closely with Computer Services to recommend, test, and implement system enhancements that improve billing accuracy and operational efficiency.

- Supports orientation for interns, residents, and live‑in students regarding financial processes and expectations.

Financial Analysis, Reporting & Strategic Support 

- Conducts advanced financial and statistical analyses to support departmental planning, budgeting, and operational decision‑making.

- Prepares detailed accounting reports, year