Executive Assistant

Location: Oakland,California,United States

Come join Lotus Bloom as our new Executive Assistant at our site in East Oakland!  We are looking for someone who is passionate about using their vast administrative skills to support an organization dedicated to bringing early childhood education to traditionally underserved communities throughout Oakland through a variety of daily activities geared at promoting healthy outcomes for both the child and their family to join the Lotus Bloom team.

What You'll Do

The Executive Assistant is responsible for supporting the Executive Director, Board of Directors and the Lotus Bloom Leadership Team through attendance, agenda development, scheduling and coordination and follow-up, creating engaging slide decks and learning materials, and managing logistics of projects.  The Executive Assistant maintains a strong presence on behalf of the ED, proactively multitasks and prioritizes work.  Reporting to the Executive Director, the position is responsible for a broad range of administrative support including producing stellar business communications correspondence and reports to a multitude of external stakeholders including board members, donors, and community partners.

What Experience You Will Bring

• At least 3+ years’ experience providing administrative support to a C-level executive in an organization with 20 or more employees.
• At least 1 year experience working in a social service or education non-profit organization.
• Demonstrated experience supporting a board of directors’ team.
• Ability to work independently, develop and implement strategies, and set and carry out objectives with minimal supervision.
• Superior ability to multi-task, prioritize and maintain composure in a fast-paced environment with competing priorities.
• Strong analytical and problem-solving skills.
• Knowledge of trends, best practices, and new technologies in project management.
• Proven ability to provide honest and constructive feedback to their C-level supervisor.
• Excellent interpersonal and communication skills.
• Advanced proficiency at managing multiple calendars for others across multiple time zones using calendar software such as Google Calendars or Microsoft Outlook.
• Intermediate to advanced proficiency with Microsoft Office or Google Workspace or similar cloud-based office applications for small to medium-sized businesses including word processing and spreadsheets.
• Advanced proficiency with Microsoft PowerPoint, Prezi, or other presentation software.
• Advanced proficiency with Zoom, Microsoft Teams, Google Meet, or other cloud-based video conferencing applications.
• Intermediate proficiency project management software such as Asana, Microsoft Project.
• Familiarity with Salesforce or other cloud-based benefits customer relationship management applications.
• Customer service orientation to internal and external stake.
• Experience applying a diversity, equity, and inclusion lens to daily work.
• Ability to manage deadlines / handle confidential information in a discreet and professional manner.

Preferred Qualifications

• Verbal and written skills in Spanish, Cantonese, or Arabic languages.
• Educational attainment in business administration, organizational development, project management, nonprofit management, or other related field.
• Project management education and/or certification such as PMP or professional certificate.

Personal Attributes

• People-orientation! Able to interact effectively, politely, and productively with all types of people from all types of backgrounds and experience and in all types of situations. Comfortable working with non-English speaking and culturally diverse stakeholders.
• Self-motivated, self-directed, reliable, and dependable.
• A people-centered mindset, strong interpersonal skills, and ability to collaborate well with others on a team.
• Creativity to leverage limited resources, a willingness to try new ideas, and an innovative spirit. 
• Personal alignment with Lotus Bloom’s mission. Ability to demonstrate the Mission and Values of Lotus Bloom and Social Responsibility, act as an ambassador for the organization.
• Friendly, reliable, and flexible demeanor.