Executive Assistant to the Dean for the College of Computing - Manager of Administration

Department: College of Computing

Summary

Tomorrow Needs Michigan Tech
Michigan Technological University is a forward-thinking public research institution that empowers individuals from diverse backgrounds to create innovative and sustainable solutions to society’s challenges through collaborative, action-based learning and cutting-edge research.

As a public research university, Michigan Tech houses eight colleges and schools that offer more than 140 undergraduate and graduate degree programs in science and technology, engineering, computing, forestry, business, health professions, humanities, mathematics, social sciences, and the arts. This diverse range of academic offerings empowers students to pursue their passions and make meaningful contributions across multiple fields of study.

Michigan Tech is a highly praised university, known for its excellent return on investment and commitment to providing quality education that prepares students for successful careers. Forbes ranks Michigan Tech among the top 25 colleges in the nation for return on investment, and the Wall Street Journal places it among the top 20 best public colleges in the United States. 

Situated on a stunning 925-acre waterfront campus, our university offers a perfect blend of natural beauty, cutting-edge facilities, and unparalleled access to the rugged outdoors. With a student population of over 7,300 Huskies from more than 60 different countries, we foster a dynamic and diverse community that thrives on hands-on education and global perspectives. We are guided by our core values of community, scholarship, possibilities, accountability, tenacity, and leadership as we explore, grow, and shape a brighter future.

In the Michigan Tech College of Computing, students work closely with faculty and peers to build the practical and theoretical knowledge and experience they'll need to join the inventors, engineers, coders, and innovators of tomorrow. The College seeks a highly organized, proactive professional to serve as the Manager of Administration and Executive Assistant to the Dean. This role supports the Dean by managing calendars, communications, and special projects while overseeing key administrative and operational processes within the College.

Responsibilities 

• Serve as the executive assistant to the dean including overseeing the
  implementation and management of college priorities and special projects.
• Manage the dean’s calendar, maintain office files and records, communicate to internal and external constituents on the dean’s behalf, analyze requests before dean approval, participate in meetings, and assist the dean with confidential matters.
• Collaborate with the dean and others to help craft and realize the college’s strategy, vision, and goals, and promote cooperation and collegiality. 
• Promote effective workflow within the college.
• Collaborate with the Executive Team to gather information before meetings, send agendas, and follow up afterward to ensure everyone is clear on the next steps and follow-up actions.
• Help facilitate the leadership team’s ability to prioritize time on the right initiatives. 
• Analyze, compare, and evaluate various courses of action (project management) and make independent recommendations on matters of significance within the scope of position responsibilities to implement the spirit of collaboration and Michigan Tech policies and college priorities.
  Coordinate the dean’s travel and travel itineraries.
• Serve as a member of the CC governance committee(s), including Computing Council.
• Administer and coordinate the tenure, promotion, and review process in the college units.
• Coordinate and administer the binder process with department coordinators.
• Oversee the development, implementation, and maintenance of directories, master calendar and various other spreadsheets and databases.
• Executive authority for signature approval and decision-making as delegated by the dean.
• Oversee and manage the administration of hiring, including search committee activities and processes for faculty, staff, and students.
• Oversee and coordinate with department coordinators and office assistant the recruiting activities, exploration schedules, school events, such as graduation receptions, open house, leading scholars, etc.
• Oversee and manage the college’s Ambassador program.
• Work closely with the Director of Fi