Senior Materials Coordinator - Onsite

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Able to lift 40 lbs. without assistance, Fluctuating Temps hot/cold, Loud Noises (Equipment/Machinery), Office, Rapid flashing lights, Warehouse, Will work with hazardous/toxic materials, Working at heights

Job Description

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

Responsibilities:

Ensures timely coordination of materials, works closely with Onsite Materials Coordinators, Sourcing Coordinators, Inventory Analysts, offsite Materials Coordinators, Kit Production Team, Facilities Coordinators and/or Project Manager to provide data to maintain appropriate inventory levels. Stock shop floor and picking locations to ensure timely kit production, distribution, and order fulfillment. Ensures a high level of support to onsite materials coordinators, the entire kit production process and onsite/offsite management and associates. This function is 100% onsite.

Education and Experience

High School diploma or equivalent required and
Minimum of 4 years general warehouse experience with inventory required or equivalent combination of education, training, and experience that provides the individual with the required knowledge, skills, and abilities.

Knowledge, Skills and Abilities:

• Strong attention to detail
• Self-starter and display of leadership capabilities
• Robust computer skills – Microsoft Excel, Word, Outlook
• Accurate data entry skills
• Superior analytical, interpersonal and time management skills
• Excellent verbal communications and customer service skills in the English language - additional languages are an advantage
• Critical thinking and problem-solving skills to support quality decision making
• Ability to work in a collaborative team environment
• Lifting/carrying
• Frequent mobility required (standing, twisting waist, squats, bending)
• Exposure to fluctuating temperatures and exposure to potentially infectious and hazardous substances
• Maintains confidentiality of client protocols and study data

Additional / Specific Job Responsibilities:

• Primary contact for training
• Maintains min and max inventory levels
• Handle inventory planning with the support from offsite Inventory Analysts
• Orders production materials and facility supplies to ensure adequate stock levels are maintained
• Collaborate with suppliers and offsite Materials Coordinators for supply delivery dates
• Assist in escalations of supply delivery issues
• Actively solves problem supply related issues
• Direct point of contact for Kit Production Team in the coordination of inventory materials
• Load/unload trucks, material put-away with pallet jack or Powered Industrial Truck
• Manages receipt and inspection of material
• Receives material into electronic inventory via warehouse management system software and Oracle
• Prepares Inter and Intra Company Transfers for shipment
• Investigates and solves inventory discrepancies
• Creates weekly inventory reports and sends to corporate accounting
• Performs monthly cycle counts
• Support offsite Inventory Analysts as needed
• Collaborates with offsite Materials Coordinators and Inventory Analysts in the creation and actioning of monthly quarantine reports
• Maintains temperature sensitive materials by recording temperatures of various locations within the kitting facility
• Prepares local purchase requisitions as needed
• Works with AP to resolve any receipt issues and supports offsite Materials Coordinators with investigations
• Ensuring inventory management system is maintained
• Support inquiries from offsite Sourcing Coordinators
• Conducts minor facilities tasks of the kitting facility
• Coordinates with the Facilities Team Lead/Manager as needed
• Maintains and prepares SOP’s; competency assessments; training slides; and user guides global basis as th