Sr. Project Coordinator

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The Otolaringology Department at the University of Miami has an exciting opportunity for a Senior Project Coordinator.

SUMMARY

The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS                                                                                                          

• Assists with the assignment of tasks to internal teams to include schedule management.

• Assists with budget preparation and tracks all project related expenditures.

• Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.

• Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.

• Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.

• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.

• Organizes, attends and participates in project meetings.

• Prepares necessary presentation materials for project meetings.

• Records minutes and takes detailed notes during meetings.

• Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.

• Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to work independently and/or in a collaborative environment.

• Ability to accurately prepare and maintain records, files, reports and correspondence.

• Ability to understand and follow instructions.

• Skill in completing assignments accurately and with attention to detail.

• Ability to manage a budget and work within the constraints of that budget.

• Ability to process and handle confidential information with discretion.

• Proficiency in computer software (i.e. Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions

• Supports Senior Administrative Officer and Director Level team

• Processes HR transactions in Workday; Supports recruitment efforts

• May represent department at Facility project meetings.

• Manage projects independently.

• Adhere to timelines.

• Manage calendar of the SAO and staffs meetings for the purpose of creating minutes, and to ensure all projects are on track.

• Thoughtfully consider resources to determine which will best and most efficiently serve the project.

• Prepares materials as needed for meetings and projects.

• Travel may be required.

• Other duties as assigned.

Department Specific Qualifications