Traffic Coordinator & Administrative Assistant, WERS

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The WERS Traffic Coordinator/Administrative Assistant plays a key role in managing WERS’s industry-specific software to maintain the client database and ensure accurate generation and reconciliation of physical and electronic daily traffic logs. Acting as a liaison between the Underwriting, Production, and Programming departments, the Traffic Coordinator/Administrative Assistant also performs critical end-of-month procedures and supports additional administrative tasks as assigned.

ESSENTIAL JOB DUTIES

• Order entry and approval using Marketron Visual Traffic software.
• Use Triton Digital TAP (The Ad Platform) to schedule pre-roll, mid-roll, or another digital inventory.
• Traffic log maintenance for optimal placement of underwriting spots, promos, and PSAs.
• Daily export of traffic and music logs to Enco automation for broadcast playback.
• Reconciliation of logs to confirm inventory playback as scheduled.
• Client payment processing using the Accounts Receivable module of Marketron Visual Traffic software.
• Execute end-of-month procedures, including the generation of invoices and monthly reports that capture recent underwriting activity.
• Administrative duties, including mail sorting, answering telephone and email inquiries, processing payment requests, supply ordering, and vendor outreach as needed.
• Provide assistance to the underwriting department with creating copy in compliance with FCC-compliant copy; Identifying and procuring potential underwriters; Assisting with sales and media kit creation; Managing production workflows; Maintaining client account records;
• Responding to client inquiries.
• Interact with student managers to ensure production is complete
• Compliance with all Emerson College policies and guidelines for the safety and well-being of the campus community.

QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to perform the job effectively.

• A Bachelor’s degree or 2-3 years of traffic experience with a commercial or non-commercial radio station.
• 2-3 years of experience in finance, accounting, or accounts payable/receivable work and analytical reporting.
• Experience with Marketron Visual Traffic Software.
• Previous experience working with students and office assistant experience is highly desired.

KNOWLEDGE, SKILLS, AND ABILITIES – This may be representative but not all-inclusive of the knowledge, skills, and abilities commonly associated with the job.

• Professional phone manners and customer relations skills.
• Working knowledge of Enco radio automation software.
• Knowledge of FCC regulations involving underwriting.
• Familiarity with accounting software as it relates to reporting functionality.
• Ability to analyze budgetary reports to identify areas of concern and make recommendations/corrections.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to think critically and make clear, well-reasoned, and timely decisions.
• Proficiency with G-Suite/Microsoft Office applications (Gmail, Google Docs, Google Sheets, MS Word, Excel).
• Strong attention to detail and analytical skills.
• Customer service orientation and negotiation skills.

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform basic functions.

• Ability to sit or stand for long periods
• Ability to concentrate for long periods

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Typical office environment
• Radio studio

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.  Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.