Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M Agrilife Research

Department

Marketing and Communications

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service

• Texas A&M AgriLife Research

• College of Agriculture and Life Sciences at Texas A&M University

• Texas A&M Forest Service

• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here to learn more about how you can be a part of AgriLife and make a difference in the world!

The Senior Administrative Coordinator II, under general supervision from the Director of Marketing and Communications, will function as the office manager, organizing administrative support for the Department of Marketing and Communications, exercising discretion and independent judgment with respect to matters of significance.

Responsibilities:

Administrative Duties

• Establishes goals and objectives for administrative operations and assists in developing and adjusting methods and procedures.

• Analyzes internal processes and timelines and recommends/implements procedural or policy changes.

• Plans, coordinates, monitors, and evaluates administrative support functions and daily office operations.

• Assists in the development of administrative operations and making adjustments to methods and procedures.

• Coordinates departmental onboarding for new hires, including scheduling, equipment setup, office preparation, staff shirts, network access, ID cards, parking assignments, swipe access and ensures all required documentation is completed and submitted to Unit Business Services HR.

• Coordinates offboarding processes, including facilities notifications, equipment retrieval, and removal of system and building access.

• Provides comprehensive administrative assistance to the Director of Marketing and Communications, including calendar management, scheduling, and preparing agendas and minutes.

• Coordinates travel arrangements and reimbursements.

• Plans and coordinates meetings, seminars, and special events.

• Prepares and distributes reports, presentations, and communications on behalf of leadership.

• Serves as a liaison between leadership and staff to support communication and follow‑up on action items.

• Researches, compiles, and applies information to support evaluative decision‑making.

• Oversees office supplies and equipment maintenance and recommends administrative improvements or new initiatives.

• Monitors office procedures to ensure compliance.

• Coordinates office records retention and maintains office references and resources materials.

Financial

• Provide support to department employees in reconciling credit ca