Senior Administrative Assistant, CareScout Services

Senior Administrative Assistant, CareScout Services

About CareScout

Join us on a mission to simplify and dignify the aging experience. We are the children, siblings, neighbors, and friends of those navigating the fragmented and confusing system of long-term care. Our team is ferociously curious and relentless in our pursuit of a better system – and we are deeply committed to a sense of belonging for all, in all phases of life.

We’re creating a new experience for care seekers and their families, bringing together long-term care options, non-healthcare resources, education, and human support into one place. We work hard, we have fun, we care about each other, and we share the mission. If this sounds like a place where you could thrive, join us!

CareScout is a wholly owned subsidiary of Genworth Financial, Inc, a Fortune 500 provider of products, services and solutions that help families address the financial challenges of aging.

POSITION TITLE
Senior Administrative Assistant
 

POSITION LOCATION
Manhattan, NY
 

YOUR ROLE
In this role, you will provide administrative support to the Chief Product and Technology Officer and Chief Revenue Officer, as well as onsite support to the New York team and visitors. The ideal candidate will exhibit a high level of professionalism and integrity, with an emphasis on confidentiality, as well as superb communication skills, the ability to manage multiple priorities and attention to detail. This role is an integral part of ensuring efficiency for these critical areas of CareScout Services and beyond, and an excellent opportunity to operate collaboratively in a fast-paced, high-impact corporate environment.
 

What you will be doing
• Professionally manage incoming requests for two senior leaders from internal and external stakeholders
• Maintain calendars of two senior leaders and coordinate/manage calendars and scheduling for their teams including monthly and quarterly meetings, and senior leadership team members.
• Enhance productivity for senior leaders’ by organizing schedule and pre-read materials for key meetings.
• Assist in preparation for Board Meetings, Leadership Meetings and third parties to include assistance with PowerPoint presentations and other documentation in compliance with business requirements.
• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities.
• Manage purchase requisitions and accounts payable submissions including payments research and reconciliation if needed.
• Coordinate and schedule travel arrangements and prepare expense reports.
• Assist with IT and technology set-up and tickets, organize and maintain departmental records and documentation.
• Work closely with other Administrative Assistants, providing back-up and/or support on phone and meeting coverage and other daily activities.
• Participate in department staff meetings.
• Serve as office manager for site and coordinate and maintain office supply needs.
• Complete other special projects and assignments as requested.
 

What you bring
• High School Diploma
• Minimum of 5-7 years senior level administration experience in a fast-paced corporate setting
• Strong and proactive approach to written and verbal communications, confidence and professional presence
• Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.
• Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information.
• Highest level of integrity and able to ensure security of confidential information and utilize appropriate discretion.
• Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail.
• Skilled in PowerPoint, Excel, Word, Outlook, Teams, and other Microsoft Office programs.
• Ability to be extremely adaptable and flexible.
• In-person office attendance required Monday – Thursday (8:30-5:30 pm) and some Fridays as needed, with need for additional office presence and/or overtime during peak periods such as on-site meetings.

Employee Benefits & Well-Being
Genworth employees make a difference in people’s lives