Administrative Assistant

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:

April 23, 2026

Application Deadline:

Salary Information:

$22.51 - $26.30
(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department:

School of Nursing_Clinical & Operations

Job Description:

School of Nursing at Madison College is seeking a highly organized Administrative Assistant. In this vital role, you will provide essential administrative and operational support for departmental functions. Key responsibilities include coordinating, scheduling, and purchasing, maintaining records, facilitating customer services and supporting a variety of routine processes.

Success in this role requires the ability to manage multiple priorities, maintain accurate records, and respond effectively to the needs of students, faculty, and staff. The Administrative Assistant supports institutional goals by ensuring efficient administrative operations and reliable service delivery across academic and support areas.

Position Details:

Schedule: This position is scheduled Monday through Friday from 7:30am to 4:00pm, with occasional evening hours based on departmental needs. There may be an opportunity to work remotely depending on operational needs, subject to change in accordance with Madison College policy.

Grant Funded: This position is a grant funded, limited-term employment (LTE) opportunity through June 30, 2028. Continuation of this position is dependent on continued grant funding beyond this date. However, this position is expected to be renewed.

Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase.

Benefits: Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS).

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

This position will be open until filled, with a first review date of May 13, 2026, at 11:59 pm. After this date, the recruitment may close without further notice.  Interested applicants are encouraged to apply as soon as possible. 

Required Documents (2):

1. Cover letter

2. Resume

*Failure to include these documents by the first consideration date will result in the disqualification of your application.

Accountabilities:

• Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations.
• Provides administrative support for department operations including calendar coordination, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality.
• Assists with maintenance of School of Nursing program webpages, sharepoint site, and marketing materials for program promotion. 
• Provides assistance with monitoring students health and safety compliance status for nursing programs. 
• Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs.
• May support onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures.
• Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate.
• Coordinates purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy.
• Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings.