Administrative Assistant, Distribution Leads

The Administrative Assistant will support the Distribution leaders on Client Solutions and Wealth Management. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple administrative responsibilities in a fast-paced environment. The successful candidate will provide high-quality administrative support, help facilitate day-to-day operations, and contribute to the overall effectiveness of the team.

You Will

• Provide administrative support the Distribution leaders, ensuring timely and professional service.

• Assist with calendar management, meeting scheduling, and meeting logistics.

• Coordinate travel arrangements, including flights, hotels, ground transportation, and related itineraries.

• Prepare and submit expense reports in a timely manner.

• Support the preparation of correspondence, reports, presentations, and other business materials.

• Coordinate conference room bookings, catering requests, and virtual meeting setup as needed.

• Respond to routine requests and inquiries from internal and external stakeholders.

• Maintain organized electronic and physical filing systems.

• Assist with purchase order requests and support vendor payment processes in partnership with sourcing and finance teams.

• Support department projects, events, and team initiatives as assigned.

• Prioritize daily responsibilities to meet deadlines and ensure accuracy of work.

• Escalate issues requiring management attention and provide status updates as appropriate.

• Perform other administrative duties and special projects as assigned.

You Have

• Associate's or Bachelor's degree in Business Administration, related field, or equivalent experience.

• 2–4 years of administrative, office coordination, or support experience.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Attention to detail and ability to manage multiple priorities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Basic knowledge of virtual meeting and audio-visual technologies.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Strong customer service orientation and interpersonal skills.

• Ability to work independently and collaboratively in a team environment.

• Flexibility and adaptability in a dynamic work environment.

Salary Range:

$56,650.00 - $84,970.00

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

Our Promise

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals.  Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Inspire Well-Being

As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Employment Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Accommodations

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable acc