Temporary Administrative Assistant - Graduate School - (UTEMPS)

Job Posting Title:

Temporary Administrative Assistant - Graduate School - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Sep 13, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is September 16, 2024.

Purpose

Coverage for primary receptionist. Provide reception services, including answering multi-line phone, accepting deliveries, and directing visitors to appropriate Graduate School staff or other University offices. Answering emails and forwarding to appropriate staff for handling. Assist with Graduate School imaging processes by logging and verifying student record documents. Gather information and provide routine statistics for documents logged at the front desk. Provide backup to the backup receptionist during breaks and absences. Relay institutional policies and procedures to students.

Responsibilities

• Coverage for primary receptionist. Provide reception services, including answering multi-line phone, accepting deliveries, and directing visitors to appropriate Graduate School staff or other University offices.

• Maintaining supplies. Tasks to be assigned by supervisor.

Required Qualifications

High school graduation or GED. Three years of clerical experience. Knowledge of Microsoft Office Suite. Demonstrated attention to detail and ability to multitask in an environment with frequent interruptions. Ability and willingness to work independently and as a team member. Strong written and oral communication skills. Must be reliable and professional at all times. Ability to maintain regular office hours and have regular, punctual attendance. Excellent communication skills verbal and written. Prior reception/front desk experience.

Preferred Qualifications

Experience providing reception services in a professional setting. Experience with clerical functions associated with sensitive and confidential information. Demonstrated ability to handle multiple tasks under noisy office conditions. Demonstrated ability to use computers and Microsoft Word and Excel.

Hourly Rate

$20.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

• Hours per week - 40

• 8 - 5 schedule

• Hours will be set per the supervisor. This position is on campus and requires temporary employee to be in person every day.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible