Jobs and Careers

Sekretariat - Administrative Assistant / Personal Assistant to the Chief Technology Officer

full_timeVerifiedPosted 23 Jul 2026

About the role

1 Sekretariat - Administrative Assistant / Personal Assistant to the Chief Technology Officer Part-time (30 hours per Week / 4-day week)  Schwaz, Austria We, an agile, technology-driven international Bank are looking for a reliable and competent Assistant for the Chief Technology Officer (CTO) and the IT Department in Schwaz, Austria. The Austrian team, as well as the office, is headed by the Chief Technology Officer who is supported by the Administrative Assistant/PA to the CTO, in the handling of tasks in relation to team and premise management. The Administrative Assistant / PA to the Chief Technology Officer provides comprehensive administrative, organisational and coordination support to the CTO and the IT Department. The role ensures efficient day-to-day operations, facilitates communication across departments, and supports planning, documentation, and project administration. The role is very versatile, aiming at two main objectives: to support the Chief Technology Officer in various day-to-day tasks; and to ensure the smooth operation of the team and premises in Austria Success in this role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a dynamic environment. Main Responsibilities and Duties º Assistance and support to the CTO º Manage the CTO's calendar and appointments º Coordinate meetings º Organise business travel º Follow-Ups, reminders, information enquiries º Run daily errands as needed º Support in the planning of corporate and team Events º Hospitality related task Office Operations º Handle incoming invoices, payments and purchase orders º Maintain departmental records and administrative documentation º Keep accurate inventory of assets º Register and summarize expenses as per annual budget Staff / HR º Verification of staff's working hours records º Ensure compliance with statutory working hours and rest breaks º Coordination of annual leave planning of the Austrian Team Skills and Competences º Strong command of oral and written English º Strong organisational skills º Flexibility to learn and take on new tasks º High professional discretion and confidentiality º High level of accuracy and attention to detail º Ability to prioritise competing demands effectively º Strong interpersonal skills º Ability to work independently and collaboratively º Problem-solving mindset º Strong oral and written communication skills º Good command of Outlook, Word, Excel º Readiness to Work from the Office Qualifications º Diploma or Bachelor's degree in Business Administration, Office Administration, Management, or a related field; or º Equivalent combination of education and relevant professional experience Experience º Minimum 3 years' experience in an administrative and/or executive assistant role Location º Office in Schwaz º 3 days/week in presence º 1 day/week remotely (as long as the work situation allows it) What We Offer You: º Attractive Work Model: A 4-day workweek (30 hours) for an excellent work-life balance. º Flexibility: Option for 1 day of remote work ("Homeoffice") following initial onboarding and by mutual agreement. º Job Security & Growth: A secure position in the banking sector with flat hierarchies º Convenient Commute: Free employee parking directly on site. * For this position, the minimum collective agreement salary starts at €1,917 gross/month ("Kollektivvertrag für Angestellte von Unternehmen im Bereich Dienstleistungen in der automatischen Datenverarbeitung und Informationstechnik", "ZT Regelstufe", based on a 30-hour working week). Overpayment is willingly offered depending on your qualifications, experience, and performance. Interested? Please send your comprehensive application documents, including your earliest possible start date, in English to <a href="hr@sparkasse-bank-malta.com" target="_blank" rel="nofollow">hr@sparkasse-bank-malta.com</a>. We look forward to meeting you! Sparkasse Bank Malta plc, Dr.-Weissgatterer...