Confidential Administrative Coordinator

Confidential Administrative Coordinator
(Confidential Administrative Support I)

Compensation and Benefits

Anticipated Hiring Salary Range: $4,058 - $4,400 per month

Full CSU Classification Salary Range: $4,058 - $7,777 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

 

Job Summary

The Confidential Administrative Coordinator provides high-level, confidential administrative support to the Assistant Vice President (AVP) of Compliance and Civil Rights and the Title IX and Discrimination, Harassment, and Retaliation (DHR) office. This role is pivotal in ensuring smooth operations within the office, coordinating critical activities, and maintaining confidentiality and professionalism in all aspects of the work. The Administrative Coordinator manages communications, schedules, and operational logistics while contributing to the office's mission through graphic design, marketing, and policy support.

This position performs administrative support and/or professional work interpreting and applying operating policies and procedures, performing analytical studies, research, and preparing reports with recommended courses of action.

This position is responsible for handling matters that are confidential and sensitive in nature. The position includes duties that routinely require access to confidential information and other related documents and agreements. This position requires exceptional written and verbal communication skills, outstanding organizational abilities, advanced proficiency in various software platforms, and the ability to interact efficiently and effectively with members of the campus community. Additionally, the ideal candidate must possess excellent graphic design skills to create high-quality marketing materials, presentations, and other visual content that support the office’s initiatives and communications.

This position works closely with the Assistant Vice President of Compliance and Civil Rights and campus counsel in the preparation of confidential materials on a wide range of matters, including legal review of policies.

 

Key Qualifications

• Knowledge of:
  • Principles and practices of office administration, organization, and management support functions.
  • Advanced graphic design principles and tools, including software like Adobe Creative Suite (Photoshop, Illustrator, InDesign) and Canva, to create professional marketing materials and visual content.
  • Development of PowerPoint presentations, reports, and training materials with attention to detail and visual design to effectively communicate complex information.
  • Computer office systems and the ability to use a broad range of technology, systems, and software packages, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google applications (Docs, Sheets, Slides).
  • Effective techniques for managing confidential and sensitive information.
• Skills/Abilities:
  • Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters.
  • Strong organizational and analytical skills.
  • Proven ability to independently plan, organize, and coordinate work in various situations involving numerous and diverse demands.
  • Effectively organize and manage multiple tasks in a fast-paced, team-oriented environment.
  • Exceptional communication and interpersonal skills, including the ability to establish rapport with a diverse range of campus community members.
  • Ability to create, compose, and edit complex reports, correspondence, and effective presentations.
  • Advanced graphic design skills to produce professional materials, presentations, and visual content.
  • Proficiency in using technology packages, including databases, Microsoft Office Suite, Google Applications, and graphic design software such as Adobe Creative Suite.
  • Ability to maintain flexibility and responsiveness to shifting priorities.
  • Strong attention to detail and ability to work independently.
  • Commitment to serving a diverse population with cultural competence and sensitivity.
  • Ability to