Executive Administrative Assistant

This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours.

What Administration contributes to Cardinal Health

Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities.

Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues.

Responsibilities

• Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.)

• Provides executive administrative support for eight other Vice President level leaders.

• Maintain confidentiality of executive communication, projects, and work.

• Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings.

• Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies.

• Coordinate department leadership meetings and arrange catering and transportation when needed.

• Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams.

• Maintain team organization charts.

• Screen incoming calls/inquiries and handle independently where possible.

• Other administrative support duties (i.e., functional support during key projects), as assigned.

Qualifications

•  6+ years of experience, preferred

• High School Diploma, GED or technical certification in related field or equivalent experience, preferred

• Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts)

• Proficient verbal and written communication skills

• Proven experience and ability to multitask.

• Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants.

• Ability to escalate issues when necessary.

• Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities.

• Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions.

• Proficient in Microsoft Office programs and Outlook

What is expected of you and others at this level

• Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments
• Comprehensive knowledge in technical or specialty area
• Ability to apply knowledge beyond own areas of expertise
• Performs the most complex and technically challenging work within area of specialization
• Preempts potential problems and provides effective solutions for team
• Works independently to interpret and apply company procedures to complete work
• Provides guidance to less experienced team members
• May have team leader responsibilities but does not formally supervise

Anticipated hourly range: $27.00/hr - $42.00/hr

Bonus eligible: No

Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.

• Medical, dental and vision coverage
• Paid time off plan
• Health savings account (HSA)
• 401k savings plan
• Access to wages before pay day with myFlexPay