Part-Time Procurement Assistant

Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access, high-quality education, and strategic partnerships.    
 

The community that we serve is home to people with a rich range of backgrounds and experiences. We are committed to supporting an environment where all students and employees thrive and succeed.  We believe every team member enriches our organization with unique skills, perspectives, and solutions. We seek applicants who are motivated and equipped to support all students, to work effectively with colleagues from a range of backgrounds, and to build the vibrancy of our community.
 

You belong here.  See why you will love working at NWTC.

Department: Purchasing & Distribution

Reports To: Supervisor, Procurement

LOCATION:  Green Bay

STANDARD HOURS:  15-20 hours, 3-4 days a week. Flexibility required to include other hours, as necessary; Schedule to be determined at time of hire.

PAY RANGE: $19.68 - $22.46 per hour

*Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education, experiences, current wages, and internal equity.

POSITION SUMMARY

Assist the Procurement team with the procurement of supplies and services in all phases of the procurement process.   Oversee and maintain the order management function and key performance indicators.

ESSENTIAL FUNCTIONS

• Oversee and maintain the order management process and supplier database.

• Assist the State and independent auditors when reviewing purchasing processes and functions.

• Perform audits, reconcile accounts & invoices, and assess supplier costs in bids and proposals.

• Assist in developing various operational policies and procedures within the framework of state purchasing rules and regulations.

• Assist the team with various aspects of the Procurement process to include, administer and maintain bid posting and vendor notification systems, including internal electronic workflow routing systems for purchase requisitions, requisition approval, purchase order creation, and other duties as assigned.

• Research and determine qualified sources of supply for bidding and assessing supplier capabilities.

• Compile and maintain monthly and annual performance metrics for analysis and reporting.

• Provide assistance to departments on purchase order and invoice discrepancies. 

• Assist in testing and troubleshooting purchasing software systems.

• Assist in entering and maintaining contracts in the contract management system.

• Assist in documenting and maintaining standard operating procedures.

• Provide assistance to Mailroom and Printing Services when needed.

MINIMUM QUALIFICATIONS AND WORK EXPERIENCE

• Associate's Degree in Accounting, Business or related field.

• Minimum of two years of related experience.

• Microsoft Office Suite, and experience with computerized Purchasing and Accounts Payable systems.

**An equivalent combination of education and work experience may be considered.

Preferred Qualifications:

• Public purchasing certification desirable and certificates or courses in Accounts Payable preferred.

Skills and Abilities:

• Student Success: Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.

• Values: Demonstrate behaviors and action that support the College’s values

• Collaboration: Demonstrate behaviors and actions that create respectful environments and services for all, and the ability to work effectively across differences in background and experience.

PHYSICAL DEMANDS

• Extended Sitting: Ability to sit for extended periods while working on a computer or attending meetings

• Mobility: Ability to move around the campus to attend meetings and events

• Manual Dexterity: Proficiency in using hands and fingers to handle or operate office equipment, tools, or controls.

• Visual and Auditory: Ability to read documents and communicate effectively with students and staff.

• Light Lifting: Capability to lift and carry mat