Administrative Assistant - Nursing

Skills/Competencies/Qualifications: 

• Minimum of a bachelor degree
• At least two years of prior experience as an Administrative Assistant

• Effective writing skills 

• Ability to use Microsoft Office software including Word, Excel, PowerPoint and Publisher in managing variety of administrative processes 

• Excellent organizational skills, professionalism and problem solving skills 

• Supply management, inventory (or similar skills) control experience 

• Excellent verbal communication skills 

Classification:  Non-exempt 

Work Hours:  Forty per week but may vary daily, and evening and weekend hours may be required 

Travel:  None 

Working Environment:  Interior/Office  

Qualifications

Position Summary:   

The Nursing Administrative Assistant works with the Dean of Nursing and other campus staff to meet Nursing Department organizational needs and reports to the Dean of Nursing. The position is responsible to perform functions that support the delivery of the Nursing program. The Administrative Assistant reports to the Dean of Nursing.   

Essential Duties and Responsibilities: 

• Displays excellent communications and organizational skills in responding to faculty, students, other college staff as well as other community stakeholders 

• Solves problems within the scope of the position or promptly refers issues to appropriate staff  as needed 

• Promotes positive image and reputation of nursing program in classroom, academic community, health care community and community at large 

• Adheres to the Fortis policies and procedures for the College and  the nursing program. Assists others with information and resources related to Nursing program requirements and policies 

• Exercises appropriate judgment in carrying out instructions. Seeks guidance from the Dean of Nursing or Campus President for issues as needed. 

• Assists in data development within clinical and classroom experiences by organizing, distributing, and collecting data from program systems such as HESI, Wonderlic, Virtual Simulations, Swift River Virtual Clinical, etc. and other information 

• Responsible for planning and conducting the activities for the  Nursing graduations and Nursing Pinning ceremonies 

• Attends and prepares minutes for faculty and committee meetings and Student Nurse Association meetings 

• Performs the office and/or clerical s