Senior Executive Assistant

Crinetics is a pharmaceutical company based in San Diego, California, developing much-needed therapies for people with endocrine diseases and endocrine-related tumors. We were founded by a dedicated team of scientists with the simple belief that better therapies developed from rigorous innovation can lead to better lives. Our work continues to make a real difference in the lives of patients. We have a prolific discovery engine and a robust preclinical and clinical development pipeline. We are driven by science with a patient-centric and team-oriented culture. Crinetics is known for its inclusive workplace culture. We are also a dog-friendly workplace. This is an exciting time to join Crinetics as we shape our organization into the world’s premier fully-integrated endocrine company from discovery to patients. Join our team as we transform the lives of others.

Position Summary:
The Senior Executive Assistant will support the Chief Financial Officer and Chief Corporate Affairs Officer with scheduling meetings, tracking and maintaining departmental projects and activities, including budgets, contract, and expenses, and assist with improvement to processes and procedures in administrative services.

Essential Job Functions and Responsibilities:
These may include but are not limited to:

• Arrange company, department, and group meetings (e.g., weekly Leadership Team meetings, staff meetings, periodic off-sites) ensuring all necessary information is available for discussion; helps track department level goals, projects, activities and results.

• Partner with other members of the Finance and Corporate Affairs teams to maintain the departmental activities, including budgets, contracts, expenses, annual goals, project deliverables, employee activities, etc.

• Partner with other Administrative Assistants to create and implement as-needed improvements to processes and procedures in administrative services.

• Communicate and help institutionalize standards throughout the company.

• Employ discretion, tact, and diplomacy on a regular basis due to exposure to confidential/sensitive information and extensive interaction with senior management.

• Support company conventions and meetings assigned by the team including but not limited to; content review, materials management, storage/shipping logistics, meeting close-out checklists.

• Prepare and edit presentation materials, using PowerPoint templates, layouts and formatting to create reusable content effectively.

• Maintain calendars, schedule appointments and conference calls.

• Support team with domestic and international travel coordination.

• Plan, prepare for meetings, including preparation of meeting agendas, and follow-up with various authorities.

• ​Manage contracts, accounts payable, budgets and expense reports, and accurately and thoroughly complete and submit expense reports for reimbursement using the expense reporting system.

• Support the Investor Relations team by coordinating investor meetings.

• Compile and reconcile credit card statements.

• Make administrative decisions, appointments and serve as a liaison internally to the team and externally to visitors, as required.

• Create administrative work procedures, develops documents such as Standard Operating Procedures (SOPs).

• Serve as a backup reception and support other Admins as needed; screen calls and visitors.

• Order office supplies.

• Other duties as assigned.

Education and Experience:
Required:

• Bachelor's/Master’s degree plus a minimum of 8 years of experience, (an equivalent combination of experience and education may be considered).

• Prior experience in a biotech/life science or pharmaceutical is preferred.

• Advanced knowledge of Microsoft Office, spreadsheets, databases, and other internal applications and software.

• Proven successful experience booking complex domestic and international travel.

• Proactive communicator with strong written, verbal and interpersonal communication skills.

• Experience in working with senior-level executives within and outside the company, as well as experience with vendors and other visitors.

• Experience with calendar management, investor relations, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration.

• Adaptability to changing needs and situations.

• Demonstrate flexibility by responding to unanticipated & complex issues.

• Ability to exercise discretion and judgment regarding highly confidential internal