Administrative Assistant

Title: Administrative Assistant

Company: webAI, Inc.

Location: Austin, TX

Type: Hourly, Non-Exempt

Experience: 2+ years

Education: Bachelor’s Degree, minimum

About Us:

webAI is a software company that is building a decentralized AI development platform. Our technology enables the development of powerful AI using limited amounts of data, challenging the underlying assumption that big data is the key to unlocking the full power of AI. webAI offers opportunities to join a dynamic and fast-growing team that fosters a fun and growth-oriented office culture.

 

We at webAI are committed to living out the core values we have put in place as the foundation on which we operate as a team. We seek individuals who exemplify the following:

 

●  Truth - Emphasizing transparency and honesty in every interaction and decision.

●  Ownership - Taking full responsibility for one’s actions and decisions, demonstrating

commitment to the success of our clients.

●  Tenacity - Persisting in the face of challenges and setbacks, continually striving for excellence and improvement.

●  Humility - Maintaining a respectful and learning-oriented mindset, acknowledging the strengths and contributions of others.

 

About the Role:

We're seeking an Administrative Assistant who is detail-oriented, passionate about process improvement and organization, and is highly proactive. This role is in-person at our Headquarters in Downtown Austin. We’re open to Junior and Senior level college students or recent graduates who could maintain 30 hours or more of work consistently and are looking for an exciting opportunity. 2 or more years of Administrative experience is preferred, this could be previous experience as a receptionist, office manager, personal assistant, or administrative assistant.

 

Qualifications:

• Bachelors in Business Administration, Business Management, or Communications
• Must be proficient in Google and Microsoft Suite
• Experience with a CRM, preferably Hubspot
• Familiarity with productivity and note-taking software (Notion for example)
• Familiarity with scheduling and calendar management
• Familiarity with ordering and managing office supplies

 

Responsibilities:

General Office Duties

• Manage and order office supplies
• Maintain a clean and organized office environment
• Ensure office equipment is functioning properly
• Ensure new and current employees have supplies and equipment they need
• Assist with office moves and reconfigurations

Client Services:

• Prepare the office for client visits, including meeting room setup
• Greet and welcome clients upon arrival
• Work with Executive Assistant to plan for client meetings
• Event planning as needed

Administrative Tasks:

• Track and manage office expenses
• Maintain accurate records and files
• Assist with HR tasks, such as onboarding new employees
• Manage incoming and outgoing mail and packages
• Calendar and inbox management support as needed across leadership team

Security and Access Control:

• Oversee and manage the office access control system
• Monitor and maintain security protocols
• Track and manage visitor access and sign-in procedures
• Assist with emergency preparedness and response planning process
• Identify opportunities to streamline and improve office processes
• Assist operations team with projects and key initiatives around process improvement
• Assist in the development and implementation of new administrative procedures

Benefits:

• Competitive pay and performance-based incentives.
• Free parking, for in-office employees
• 9 days of sick time per year
• 401k Retirement Plan

 

webAI is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, it is the policy of webAI to provide reasonable