Archives Associate

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

BASIC FUNCTION:

The Archives Associate provides public, technical, or clerical services to support University Archives activities.

SUPERVISORY ACCOUNTABILITY:

Functions as lead person in absence of senior staff.

NATURE AND SCOPE:

Internal contacts may include Howard University administrators, faculty, students, and staff. External contacts may include visiting scholars, consultants, vendors, and the general public.

PRINCIPAL ACCOUNTABILITIES:

• Processes routine user requests and assists users in an ever changing, complex, physical, and virtual academic research center environment.

• Organizes, maintains, retrieves, and distributes or delivers print and multimedia sources.

• Accessions, prepares, and processes print or multimedia resources.

• Processes and maintains accessions records for print and electronic materials.

• Photocopies and/or scans materials and maintains appropriate statistics and reports.

• Analyses data and prepares reports and correspondence.

• Maintains records, including data collection, input, review, and modification.

• Prepares routine requests and written communications.

• Resolves routine and non-routine department and work unit problems.

• Monitors facilities, including entrance and exit points; opens, closes, and secures public and non-public areas.

• Maintains unit workflow based on awareness of how the unit interfaces with other units and departments.

• Provides input to improve department procedures and operations.

• Lifts, moves, and assembles archival materials, furniture, and equipment.

• Performs other job-related duties as assigned.

CORE COMPETENCIES:

• Competence in oral and written English.

• Ability to plan, organize, and coordinate workflow.

• Knowledge of and ability to assist others with information tools.

• Skilled in the use of personal computers and software.

• Knowledge of standard office and library/archival equipment, including computers, copiers, scanners, microfilm machines, and peripherals.

• Ability to set up and use archival/library equipment, including media.

• Aptitude for detail and accuracy.

• Ability to establish and maintain effective communication and relationships with supervisors, co- workers, faculty, staff, students, donors, researchers, university officials, and the public.

• Ability to work effectively with people from a variety of culturally diverse backgrounds.

• Mature judgment and the ability to prioritize and adapt to numerous duties.

• Handles, lifts, and moves re