Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate

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Hiring Department:

Facilities Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

A highly responsive and knowledgeable crew providing outstanding service for Facilities Services and to the university community.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities.

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin’s libraries and museums with staff ID card

• Free rides on all UT shuttle and Austin CapMetro buses with staff ID card

• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.

This position provides for work-life balance with typically a 40-hours work week.

Security sensitive; Criminal background check conducted on selected applicant. Hiring decision is contingent on applicant clearing check. This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code §51.215. Applications will be reviewed online by the hiring department.

Purpose

This position provides essential operational, administrative, and logistical support for the Facilities Services leadership team and the department. The role ensures seamless daily operations by coordinating visitor services, scheduling, procurement, financial processes, inventory, hiring support, events, and travel. It serves as a central hub for communication, resource management, and operational continuity across the department.

Responsibilities

• Facilities Complex Support, Visitor Services & Building Operations: Serve as the primary point of contact for Facilities Complex visitors, assisting with parking passes, directions, deliveries, general inquiries, overseeing annual parking pass renewals, and supporting building operations, acting as BACS administrator and FC1 building manager. Building Manager duties include coordinating communication with building occupants regarding operational hours, security protocols, emergency preparedness, maintenance issues, construction repairs, renovations, and utility services (including elevators). Serve as space coordinator for FC1 by completing annual space audits to ensure accurate and compliant space records.
• Executive and Departmental Support & Resource Calendar Managemen