Executive Assistant

Position Title: Executive Assistant 
Location: New York, NY, US

Careers that unlock the magic of human connection 

Who we are 

Pernod Ricard is a global premium spirits and wine company. We’re the team behind leading brands such as ABSOLUT® Vodka, Jameson® Irish Whiskey, Malibu®, Kahlúa® Liqueur, Beefeater® Gin, and Avión™ Tequila, as well as many more superior wines and exquisite champagnes! 

Working at Pernod Ricard is all about igniting conviviality in that all that we do. Derived from the French word, convivialité…it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard. Here, we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making a new friend every day, and realizing our potential as people and as a business! 

The salary range for this role, based in New York is $78,480.00 to $98,100.00, range will vary if outside of this location.  Base salaries are determined during our interview process, by assessing a candidate’s experience, skills against internal peers and against the scope and responsibilities of the position.

Position Summary

The primary purpose of this position is to provide daily administrative support to the Senior Vice-President, Operations NA. Responsibilities will range from general administrative support to organizational event planning. This individual serves as the primary contact for the North

American Operations organization and often provides support to other Executive Assistants and staff, as needed.

Key Accountabilities

- Responsible for all administrative duties supporting the Senior Vice-President, Operations NA, including:

• Calendar Management: Planning of calendar, taking minutes/tracking actions, coordinate travel, arrange meetings, order catering (as needed), schedule/initiate conference calls.
• Expense Reporting: Manage and submit all expenses in timely manner.
• Office Supplies: order supplies and ensure department remains within budget.
• Provide support to North American Operations VP’s, Directors, as needed.

- Represent the Senior Vice-President, Operations NA in communications (i.e.: phone/fax/mail/email, company notes, holiday cards, etc.).

• Prepare drafts of correspondence for approval and execute transmission, as appropriate.
• Develop standards for regular communications to the North American Operations team.

- Coordinate and plan Meetings (Internal & External) and events, as required.

• Prepare agendas and itineraries.
• Manage external vendors, when appropriate.
• Manage all logistics.
• Travel to meetings/events, as required.

- Act as Budget Coordinator for Departmental Overhead Budget.

• Track spending and provide Senior Vice-President, Operations NA with quarterly updates on cost centers including departmental travel and entertainment expenses.
• Manage Invoices related to any activities of Senior Vice-President, Operations NA and related meetings/events.

​- Handle special projects, as necessary.

Nature & Scope

Position typically works with all levels of management - within PR USA and key external partners – and provides information as directed by Senior Vice-President, Operations NA. Communication often includes sensitive information requiring complete confidentiality and discretion. Incumbent is responsible for daily management of Senior Vice-President, Operations NA calendar which includes consistent communication, coordination, and scheduling adjustments. Individual must also display teamwork capabilities as working with other Executive Assistants is key. Being a team player, who is resourceful and has a positive attitude while being pro-active, displa