Operations Specialist

Classification Title:

Operations Specialist

Classification Minimum Requirements:

Bachelor's degree in an appropriate area of specialization and 2 years of appropriate experience; or an equivalent combination of education and experience. 

Job Description:

Management of vehicle fleet

• Review and evaluate vehicle conditions; coordinate general and annual vehicle maintenance or inspections; ensure compliance with all safety and regulatory standards
• Provide oversight for the maintenance, repair and replacement of the Housing vehicle fleet; assist with diagnosis of mechanical issues 
• Manage the inventory of vehicles, vehicle locations/use, vehicle supplies, and surplus inventory of vehicles and supplies as appropriate
• Assist with preparation of annual budget for replacement/maintenance of fleet vehicles and equipment
• Assist in creation and maintenance of comprehensive fleet management plans for unit including but not limited to preventative maintenance, replacement scheduling, and assessing operations needs for fleet
• Assist in developing and coordinating standard operating procedures for vehicles for unit; maintain and store vehicle logs
• Ensure cleanliness of vehicle fleet

Responsible for management of equipment and inventory for unit

• Consult with area supervisors on projects needing specialized materials, contractors, or equipment; Create project schedules minimizing disruptions and interruption of service
• Coordinate rental of construction related equipment working with area supervisors to schedule use of equipment; research products and gather quotes as needed
• Review requirements for equipment and material logistics, implement inventory control systems, and orders and maintains stock of materials and equipment; create recommendations budget for replacement
• Management of communication devices for department to include programming, ensuring proper use, and developing radio replacement plans
• Responsible for requisition, storage, and assignment of unit staff uniforms
• Responsible for management and inventory of emergency supplies and equipment; ensure timely distribution to all employees upon hire
• Assist with development of procedures and policies related to equipment rental
• Develop and implement job and work standards and inspection procedures for workmanship, performance productivity, and safety. 

 Assist with coordination of construction project management

• Assists in reviewing minor construction project plans and specifications; assist with inspection process as needed
• Track work orders and special projects, documenting expenditures and maintaining records for each project

Responsible for coordination of annual environmental health and safety inspections; ensure compliance with regulations and standards

• Coordinate required inspection processes for all departmental buildings including state fire marshal inspections, Environmental Health & Safety inspections, and other required equipment requiring inspections such as AED devices, Narcan inventories, and first aid kits.
•  Coordinate staff training ensuring compliance (e.g. confined space procedures, heat stress)

 Perform other duties as assigned, including special tasks or projects

• Operates state vehicles 

Expected Salary:

$55,000 annually; In addition, the University of Florida offers a very competitive benefits package.  Learn more by visiting: https://hr.ufl.edu/benefits/

Required Qualifications: - Bachelor's degree in an appropriate area of specialization and 2 years of appropriate experience; or an equivalent combination of education and experience. 
- A valid FL driver's license. Preferred:

EXPERIENCE & KNOWLEDGE:

• Five years of experience with automotive repair, multiple skilled trades, or building construction and design
• Working knowledge of Florida state building codes and other relevant codes and standards (e.g. Florida Fire codes, NEC, NFPA, ADA)
• Experience working with budgets and financial procedures
• Experience working with and developing preventive maintenance programs

SKILLS:

• Must be able to work efficiently with minimum supervision and demonstrate personal initiative
• Demonstrated proficiency with computers and basic software applications (e.g. work order management systems, Microsoft Office)
• Demonstrated communication skills (verbal and written) and ability to communicate with various levels of staff
• Demonstrated attention to detail, professionalism, dependability, and timelin