Accounting Ops & Control Manager - GROWMARK, Inc. - Bloomington, IL

GROWMARK is an agricultural cooperative serving almost 400,000 customers across North America, providing agronomy, energy, facility engineering and construction, and logistics products and services, as well as grain marketing and risk management services. Headquartered in Bloomington, Illinois, GROWMARK owns the FS trademark, which is used by its member cooperatives. GROWMARK also owns and operates SEEDWAY, the largest full-line seed company in the United States. More information is available at growmark.com.

See what it's like to work at GROWMARK: https://youtu.be/CSVMnKCySsY

 

PURPOSE AND SUMMARY STATEMENT

Manages the accounts payable, accounts receivable, SAP and other database master data maintenance, and central files functions following approved corporate policies and controls.

 

 

SUPERVISION AND LEADERSHIP

Supervises, leads, and develops the Accounts Receivable Specialists (2), the Data Control Specialists (2), the Accounts Payable Control Specialist, the Accounting Operations Assistant, and the Invoice Input Control Specialist.

 

 

ESSENTIAL JOB FUNCTIONS

Oversees the administration of accounts receivable records and ensures that credit terms are administered according to guidelines.  Supervises the processing of daily customer draft files, as well as incoming electronic and check payments, for collection of accounts receivable balances.

 

Oversees the administration of accounts payable records. Supervises the preparation of daily payment files including wires, ACHs, and checks for disbursements from the accounts payable system.

 

Maintains control of workflow and processing of payments through the department including the proper claiming of cash discounts.

 

Oversees the maintenance of SAP and TMT database elements for customers, vendors, products, and locations.

 

Coordinates with the IT area to solve SAP system processing problems for areas of responsibility.  Consults and advises product divisions on the best utilization of the billing system. 

  

Supervises the filing of documents in corporate central files and imaging systems in accordance with the corporate retention schedule.

 

Prepares departmental overhead budget and provides explanations on variances.

 

Communicates with vendors, customers and other employees regarding the payment status of invoices.

 

Supervises the reconciliation of general ledger accounts related to accounts payable and accounts receivable.

 

Oversees and supervises risk management procedures related to customer and vendor setup and maintenance, including banking verification. Manages the utilization of DocuSign for customer setup and VendorInfo for vendor setup to ensure that business partner confidential information is secure.

 

Administers SAP Concur Expense for corporate expense reporting, including reviewing and approving expense reports for adherence to corporate expense policies.

 

Manages non-PO invoice processing through Vendor Invoice Management (VIM), including the review and approval of invoices for payment to maintain control.

 

Prepares documentation, reports, and analyses for external auditors as requested.

 

 

OTHER JOB FUNCTIONS

Reviews credit invoices from vendors on a regular basis and corresponds with vendors regarding reimbursement of credits.

 

Educates employees regarding Accounts Payable and expense policies and procedures. 

 

Oversees the inflow of submitted expense reports into SAP.  Maintains a controlled process of submitting expense reports timely.  Performs audit checks on random samples.

 

Follows GROWMARK’s Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.

 

Responsible for encouraging, supporting, and promoting innovative practices, ideas, and technologies within the team.

 

Performs all other duties as assigned.

 

 

REQUIREMENTS

Normally requires a bachelor’s degree in accounting or business administration or equivalent, and at least 5 years of related experience to demonstrate the ability to provide accounting operations leadership to