Site Coordinator (Part-time), Sistema Ravinia Lake County

Company Description

Ravinia is both North America’s longest-running music festival and its most artistically diverse. Over 100 different events by a mix of classical, rock, pop, jazz, R&B, indie, and country performers make up a typical summer season on our two open-air and two indoor stages. Each year the Chicago Symphony Orchestra is featured in six weeks of concerts, many with Chief Conductor Marin Alsop. During the same summer months, the Ravinia Steans Music Institute provides young professional classical and jazz musicians with career-advancing training and concert settings. Offstage and year-round, Ravinia’s Reach Teach Play education programs engage 75,000 children and adults—in schools with little to no music curriculum, in our Chicagoland communities, and at our 36-acre park—in our mission to make music equitably accessible to all.

Job Description

A signature Reach Teach Play program, Sistema Ravinia emphasizes community building and musical excellence. Exceptional orchestral training for 4th-10th grade students fosters social development and creates pathways for continued success. The Site Coordinator is a key member of the administrative team that supports program activities, communication, data entry, inventory, registration, concerts and special events.  

Duties and Responsibilities 

• Communicate program information with families through weekly phone calls, emails and texts

• Maintain data entry including student information, attendance and progress

• Maintain organized program spaces 

• Attend and assist with student registration, parent meetings, and special events

• Assist with the ongoing inventory of instruments, repairs, music, and supplies

• Assist with creation, distribution, and collection of forms and materials

• Set-up and take-down of rehearsal spaces, events and performances

Qualifications

Knowledge and Skills Required

• Superior interpersonal skills with the ability to collaborate with people from diverse backgrounds

• Detail oriented with strong organizational abilities

• Experience working with computers and data entry (Google platform experience preferred)

• Physical labor required; ability to move chairs, instruments, and supplies between locations and floors

Education and Experience

• Two to three years related work experience preferred

• Must speak, read, and write Spanish and English fluently

• Experience and desire to work with children and adults from diverse ethnic and economic backgrounds 

• Access to reliable transportation to move instruments and supplies and to travel between multiple program sites and events 

Additional Information

Work Environment

• Work Mondays, Tuesdays, Wednesday, and Thursdays, 1-6PM, throughout the school year.  Summer hours shift to the morning with evening and weekend field trips 

• Work at Ravinia in Highland Park, IL with weekly/daily travel to school locations in Waukegan, IL (Lewis Middle School and Glen Flora, Lyon & North Elementary) with occasional travel to off site events

• There may be weeks where this position is not scheduled to work based on program schedules and needs and Ravinia holidays

Compensation: $20 per hour, average of 20 hours per week

About the Program: We envision a world where every child has access to music through high-quality music learning and performance and can see themselves in the world’s best orchestras. Sistema Ravinia is an after school orchestral music education program that fosters youth empowerment and social development through exceptional ensemble training for students in three nucleos (Austin, Lawndale, Lake County) across Chicagoland. Sistema Ravinia, launched in 2012 in Chicago’s Austin neighborhood, expanded to Lake County in 2015. Sistema Ravinia Lake County’s Elementary School program welcomes students at three schools - Glen Flora, Lyon Magnet, and North -. Students from Lyon Magnet focus on woodwind instruments, while students from North learn string instruments. Students from Glen Flora have the opportunity to choose from strings, brass, and percussion instruments. The Secondary School program takes place at Ravinia and John Lewis Middle School (Waukegan), the middle school students are bused from five schools to John Lewis Middle School and Ravinia two days per week to work in studios, sectionals, strings or band ensembles, and orchestra. In fall 2021, three of our first students cohort, founded the Honors Ensemble formed by high schoolers and some selected middle schoolers who meet at Rav