Finance Ops & Accounting Manager

Company Description

Galileo is a nationally recognized summer day camp dedicated to empowering young innovators to change the world! Since 2002, we’ve inspired hundreds of thousands of kids across 70+ diverse communities, becoming a leader in the Innovation Education Movement.

At Galileo, innovation, purpose, and personal growth come together to create an environment where your unique talents shine, and your impact is celebrated. We’re committed to fostering a culture that champions inclusion for all, continually innovating to ensure every voice is heard. We have been named one of the Best and Brightest Companies to Work for in the Nation four times, including in 2024, and we’ve made the Best Places to Work in the Bay Area list over 12 times.

Come join us for a joy-filled summer in a mission-driven environment where you'll be part of something truly special!

Job Description

The Manager, Finance Ops & Accounting owns Galileo’s core finance and accounting engine: closing the books accurately and on time, managing cash flow, providing regional leaders with the P&L insight they need to run great programs, and keeping the organization audit-ready and compliant across every jurisdiction we operate in.

Galileo Learning has been offering educational summer experiences for 25 years: STEAM-based, hands-on camp and expanded learning programs that build creative confidence, growth mindset, and innovation skills for kids from kindergarten through eighth grade. Behind every joyful camp day is a finance and accounting function that has to run flawlessly — and this role owns it.

This is a hands-on, high-ownership role for someone equally comfortable booking a complex journal entry, building a cash-flow forecast, managing accounting systems, and walking a regional director through their budget. You’ll partner across the company and report on key financials to the board.

Why this Role Matters

This role powers the financial foundation that makes Galileo’s mission possible. By maintaining accurate financials, clear cash visibility, and strong compliance across all jurisdictions, the Manager, Finance Ops & Accounting ensures that program and operational leaders can focus on what they do best - delivering extraordinary experiences for kids.

This role also drives continuous improvement: identifying system and process enhancements, building reporting that turns data into decisions, and serving as a trusted financial partner across the organization.

You will be Accountable For

Owning the Month-End Close & Financial Reporting

• Lead the month-end close process end-to-end, ensuring an accurate, complete, and timely close every period

• Prepare and post journal entries, including payroll JEs and revenue entries, and maintain well-documented support and reconciliations

• Produce regional P&Ls and partner with regional and functional leaders to explain results, variances, and trends

• Deliver monthly close reporting to the board, ensuring packages are accurate, on time, and clearly presented

• Manage debt reporting and related compliance/covenant tracking

Managing Cash, Treasury & Payments

• Build and maintain the weekly cash-flow forecast to give leadership clear visibility into liquidity and upcoming needs

• Oversee facility payments and other recurring obligations, ensuring they are paid accurately and on schedule

• Manage check cashing and deposits, keeping cash handling controlled and well-documented

Running Accounts Payable & Expense Management

• Administer Bill.com for accounts payable — managing vendor records, approvals, and timely payment runs

• Manage Expensify for employee expense reporting, reimbursements, and policy compliance

• Oversee GX invoicing and ensure billing is accurate, complete, and reconciled

• Maintain CBC access and controls across banking and payment platforms

Driving Budgeting, Planning & Analysis

• Lead budget meetings with regional and functional leaders, building budgets and tracking performance against them throughout the year

• Own the labor planner, modeling staffing costs, and partnering with operations to align labor spend with planned

• Build and maintain reporting in Power BI (PBI), delivering dashboards and updates that turn data into decisions

Keeping Us Compliant & Audit-Ready

• Manage business licenses across all jurisdictions, keeping registrations current and in good standing

• Coordinate tax filings and partner with external prep