Administrative Specialist

Position Summary 

Necco has an opportunity for a career as Administrative Specialist.  This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. 

 

You should be accurately described as 

A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company’s success, growth, and program quality. 

 

The candidate selected will be responsible for the following: 

Data Entry/Systems 

• Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours 
• Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable 
• Maintain and track all referrals through applicable databases, if applicable 
• Complete all state-specific database requirements  

 

Fiscal and Medicaid Service Management 

• Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs 
• Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable 
• Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department 
• Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate 
• Provide current and accurate information to the team regarding per diems and any other missing/needed financial data 
• Process and submit expenses to the state or other entities for reimbursement, if applicable 
• Pay invoices in Certify, as required 

 

Electronic File Management 

• Maintain electronic employee files and ensure their accuracy 
• Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed 

 

Team Responsibilities 

• Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed 
• Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise 
• Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards 
• Submit quarterly office checks/audits to Safety and Risk, as applicable 
• Attend and participate in Necco meeting structure, administrative specialist conference calls and activities 
• Communicate in a responsible, courteous and professional manner with stakeholders 
• Ensure the confidentiality of client records and office environment 
• Accept additional tasks from self-directed work team as appropriate 
• Understand and Execute our Corporate Culture Principles and Strategy 
• Participate in achieving our mission of We Build Families 
• Participate & Take Ownership of the Individual Performance Scorecard 

 

Position Qualifications 

• Minimum of 21 Years of Age 
• High School Education (Degree Preferred) 
• Valid Driver’s License 
• Minimum of 3 Years’ experience in office, data entry and/or billing  
• 25/50 to 100/300 Auto Insurance Coverage de