Executive Operations and Coordination Manager

Executive Office of Housing and Livable Communities (EOHLC) is seeking an Executive Operations and Coordination Manager in the Secretary’s Office!

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

OVERVIEW OF ROLE:

The Executive Operations & Coordination Manager (Secretary’s Office) is responsible for managing executive operations, high-priority logistics, and cross-functional coordination in support of the Secretary’s daily and strategic activities.

The incumbent exercises a high degree of independent judgment in coordinating complex, time-sensitive activities across internal teams and external stakeholders. This role ensures effective execution of the Secretary’s priorities by integrating scheduling, field operations, stakeholder engagement, and briefing coordination.

The position includes direct supervision of the Executive Administrative Coordinator and is responsible for assigning and prioritizing work, monitoring performance, and ensuring high-quality execution of scheduling and administrative functions.

Working in a fast-paced and dynamic environment, the incumbent anticipates operational needs, resolves issues in real time, and supports strategic initiatives while handling sensitive and confidential matters with discretion. A current and valid driver’s license and frequent travel throughout the Commonwealth are required.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1) Executive Operations and Schedule Management:

·       Manages execution of the Secretary’s daily schedule and operational priorities.

·       Exercises independent judgment in prioritizing competing demands, resolving conflicts, and ensuring seamless coordination across meetings and engagements.

·       Anticipates needs and adjusts logistics in real time to support effective execution.

2) Field Operations and Logistics Management:

·       Provides transportation for the Secretary to meetings and events.

·       Manages real-time logistics while on the road, including route planning, schedule adjustments, and coordination with internal and external stakeholders to ensure timely and efficient travel.

3) Meeting, Event, and Briefing Coordination:

·       Oversees preparation for and execution of meetings, briefings, and public events.

·       Ensures materials, talking points, and logistical components are complete, accurate, and delivered on time.

·       Provides on-site operational support and ensures timely follow-up on action items and commitments.

4) Executive Coordination and Follow-Up:

·       Supports coordination of briefing materials, internal communications, and cross-functional workflows within the Secretary’s Office.

·       Tracks and ensures follow-up on issues, requests, and commitments arising from internal and external meetings, exercising discretion in handling confidential matters.

5) Supervision and Staff Coordination: