Senior Executive Assistant

Position Summary

The Senior Executive Assistant is responsible for providing administrative and project management support to the Chief Executive Officer (CEO) The EA interacts with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization, using independent judgment to plan, prioritize, and organize a diversified workload.

Duties & Responsibilities

• Provide administrative support and serve as primary support for the CEO daily.
• Schedule and organize complex activities such as meetings, travel, conferences, investor, and team activities.
• Manage calendar, plan, and coordinate meetings and other activities on behalf of the CEO.
• Ensure all executive verbal and written communications originating from the CEO are precise, timely, and demonstrate a high degree of professionalism and service.  
• Handle confidential and non-routine information, maintaining confidentiality.
• Work closely and effectively with the CEO to keep informed of upcoming commitments and responsibilities which may include before or after-hours communication and tasks.
• Completes all aspects of the deliverables needed by the CEO which may include personal correspondence and other tasks that facilitate the CEO’s ability to lead the company.
• Reconcile the corporate credit card accounts of the CEO and prepare expense reports.
• Design and produce general correspondences, memos, charts, tables, graphs, business plans, etc.
• Assist and coordinate special projects such as strategic plan and budget preparation, etc.
• Proofread work for spelling, grammar, and layout, making appropriate changes to ensure accuracy and clarity of final copy.
• Anticipate, initiate, organize, and implement systems and procedures to efficiently manage projects, customer relationships, events and meetings.
• File correspondence, process invoices, organize reports, route inquiries to appropriate parties, and always maintain a high degree of organization at all times.
• Create and develop reports and visual presentations utilizing Microsoft Power Point or other software.
• Act as a liaison with other teams and outside vendors, including high-level staff such as CFO, CCO, Regional/Market Presidents and other Partners.
• Assist with maintaining the Executive area, including but not limited to ensuring we have sufficient stock toner, print postage, coffee as well as set-up conference rooms for meetings, order team lunches, etc.
• Utilize all office equipment, video conferencing, Microsoft Teams, telephones, fax machines, computers on a regular basis, including general knowledge of social networking and utilizing technology to its fullest.
• Provide extraordinary service to internal and external clients.
• Develop and maintain trusted, positive relationships with other employees, clients and vendors. 
• Always represent the Bank and Executive team in a highly professional manner.
• Complete job assignments in a professional, timely and efficient manner; organize and prioritize work.
• Maintain confidentiality; adhere to Busey Bank policies and procedures; comply with laws, regulations, and industry best practices.
• Reliable and predictable on-site attendance.
• This position occasionally requires long hours, weekend work, and local travel. On a rare occasion, there may be out of state travel, which may require overnight stays.

Education & Experience

Competencies

• Administrative & Organizational Skills
• Analytical Skills
• Interpersonal Skills
• Thoroughness
• Collaboration Skills
• Communication Skills; both verbal and written
• Adaptability
• Dependability

Education and Training:

• Bachelor’s degree or equivalent combination of education and/or work experience.
• Five or more years’ experience providing C-Level support to senior management in a fast paced, service-oriented environment; banking, accounting or consulting firm experience preferred.
• Possess in-depth knowledge of office technology and business communication.
• Successfully demonstrated detailed and strong communication of professional and accurate correspondence, presentation and written reports.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams, etc.).
• Ability to be flexible and adapt to change while maintaining a high level of professionalism.
• Exceptional organizational skills and demonstrated success in a multi-task environment with attention to detail and follow through.
• Reputation for persistence, flexibility, dependability and teamwork.
• Must possess ability to remain calm in the face of changing priorities and