Office Assistant, The Wall Group

Who We Are:

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

 

The Role and What You'll Do:

IMG Models and The Wall Group are seeking a highly organized and proactive Office Assistant / Receptionist to support daily office operations and assist with departmental projects. This role is ideal for a detail-oriented, service-minded professional who thrives in a fast-paced, creative environment.

 

You will serve as the first point of contact for the office, ensuring smooth day-to-day operations while helping design and implement efficient processes and workflows. The role requires exceptional communication, organization and problem-solving skills.

 

Shared Responsibilities (IMG Models & The Wall Group, Los Angeles)

• Serve as the first point of contact by greeting visitors and answering incoming calls professionally

• Manage mail distribution, couriers, and shipping logistics (UPS, FedEx, etc.)

• Maintain a well-organized and welcoming reception, meeting rooms, studio, and kitchen areas

• Oversee office supplies, inventory, and vendor coordination

• Manage company-wide and business unit calendar invites and communications

• Liaise with WME Group’s corporate teams (IT, Facilities, etc.) and external vendors (property management)

• Coordinate weekly onsite IT visits and support troubleshooting needs

• Assist with onboarding new hires and tracking employee attendance

• Support health and safety compliance

• Uphold office coverage hours: Monday – Thursday, 9am – 6pm (Friday work from home)

• Coordinate and manage office-related events

• Coordinate and track incoming gifting and product requests

IMG Models Specific Responsibilities

• Track and manage incoming and outgoing model portfolios

• Provide administrative support to Main Board Managers

• Assist with visa documentation and processing

• Support special projects and additional tasks as needed

The Wall Group Specific Responsibilities

• Support Operations with daily administrative and logistics needs

• Assist with brand invitation coordination

• Manage artist and client gift coordination and purchasing

• Manage artist and client gift coordination and purchasing

• Assist with ad hoc projects and cross-functional initiatives

You Have These:

• Excellent written and verbal communication skills

• Strong attention to detail and accuracy

• Professional demeanor and excellent interpersonal skills

• Highly organized with the ability to prioritize multiple tasks in a fast-paced environment

• Discreet and trustworthy when handling confidential information

• Proactive and resourceful, with a “no task too small” attitude

• Demonstrates interest in fashion, beauty, media and entertainment preferred

   

   

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collabor