ADMINISTRATIVE ASSISTANT 4
State of LouisianaAbout the role
Posting number: AA4-224863-081426-HC
Department: Louisiana Works
Job classification: ADMINISTRATIVE ASSISTANT 4
Posting type: Open
Categories: Administrative Assistant, Clerical & Data Entry, Miscellaneous, Customer Service, Communications, Office and Administrative Support
Summary
Office of Workforce Development
Division: Louisiana Rehabilitation Services
Location: Monroe, LA
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.
Learn more about Louisiana Works
This Administrative Assistant 4 position provides administrative support to a Regional Manager of Louisiana Rehabilitation Services. This person serves as a confidential and personal assistant to the Regional Manager performing duties independently and exercising a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Also, this person provides managerial and personnel support to the staff in the region.
The Office of Workforce Development (OWD) is a key division of the Louisiana Works; managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state’s economic growth.
Louisiana Rehabilitation Services (LRS) assists persons with disabilities in their desire to obtain, maintain, or advance in competitive integrated employment and achieve independence in their communities by providing rehabilitation services and working cooperatively with businesses and other community resources.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
- Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Examples of duties
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Qualifications
The official job specifications for this role, as defined by the State Civil Service, can be found here.Supplemental information
Job Duties:
- Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, as a personal/confidential assistant, bringing regional matters to the Regional Manager's attention and making recommendations.
- Researches, analyzes and compiles statistical reports for production, budgetary and federal indicator matters. Independently provides information on routine administrative inquiries from State Office, office staff, vendors, consumers and the general public.
- Responds to requests for information; may require interpretation of department rules and regulations.
- Organizes and maintains files of correspondence and information.
- Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Independently composes and types correspondence involving complex, sensitive and non-routing matters.
- Responsibility for all personnel matters for all employees in the Region: Being knowledgeable of all LRS and State Civil Service policies and procedures.
- Provides technical and administrative assistance to the regional office including: Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes.
- May type contracts, secure appropriate signat
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