Junior Grants Management Support Specialist

Location: Washington, DC Remote Work: No Clearance: Secret Work Status: Full-Time Travel Requirements: In-country and international travel may be required.

Applications submitted by 11/14/2025 will receive full consideration. Candidates applying after this date may still be reviewed and will remain in our talent pipeline for future opportunities.

Position Description

The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.

The Bureau of International Narcotics and Law Enforcement Affairs (INL) keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

Bureau of International Narcotics and Law Enforcement Affairs (INL), Office of Security Assistance and Operations (SAO), Implementing Mechanisms Division (IM) has the responsibility for the implementing mechanisms required to advance the Bureau’s foreign assistance objectives.

The contractor will report to his/her contracting company and will receive direction from the CO, Contracting Officer’s Representative (COR), and/or Government Technical Monitor (GTM).

Duties and Responsibilities

• The Specialist is responsible for entering appropriate grants information into the Department’s assistance planning and financial systems and for maintaining and reconciling databases containing grant award information, status and ownership.
• Reviews and records incoming federal assistance (FA) requisitions for grants funding for accuracy prior to handing the grants requisitions over to the Grants Specialist/Officer(s).
• Assists with the preparation and audit of awarded files for the approval of the Grant Specialist/Officer(s) and the distribution of grant documents to grantees, overseas missions, and other applicable stakeholders.
• Serves as the main point of contact for all requests from domestic program offices and INL Sections overseas concerning grants.
• Supports Grant Specialist/Officer(s) to ensure a high level of quality control and serves as a central information clearinghouse for all grant actions and correspondence. This includes the organization of the official grant e-file for year-end audits.
• Aides in maintaining and tracking system for use by the Grants team to monitor the status of each application request and develops a detailed status report documenting the specifics of each application from submission, review and approval, and annual modifications to final close-out which includes annual budget and funding data.
• Supports Grant Specialist/Officer(s) in managing the receipt, duplication, and distribution of Notifications of Funding Opportunities (NOFOs), i.e., Annual Program Statement (APS) and Request for Application (RFA) materials, to include but not limited to concept papers and application submissions.
• Supports Grant Specialist/Officer(s) with the management information systems to enter data and generate award documents (including all Department and other USG management information systems) for research, reporting on progress, and generating data to support report writing and information sharing.
• Aides with tracking the receipt of reviewed and drafted related approval documentation for awardee requests for approval, modifications to awards, and other changes to current awards.
• Aides with tracking the receipt of reviewed approved documentation and provides feedback on program related reports including, but not limited to quarterly progress and financial reports, annual resource requests and annual results reports.
• Maintains a standardized electronic filing system for storing reporting documents.
• Assists Grant Specialist/Officer(s) in preparation and dissemination of guidelines for grants management submissions, detailed implementation plans, annual, mid-term, and final reports, evaluations, related studies, and other documents required for awards (i.e., transfer authorizations, grants and/