Senior Administrative Assistant

Location Designation: Hybrid 

 

 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

 

 

This position involves a hybrid work schedule - working remotely: Monday & Friday / on site: Tuesday, Wednesday and Thursday.

 

Provides a broad range of administrative support for two Executives and their Departments in a Corporate environment.  Responsibilities include maintaining executive calendars, planning and organizing department events, assisting with site events, coordinating travel and preparing related expense reporting.  Prepares a variety of communications including email, meeting agendas and presentations, and meeting minutes.  Monitors budgets for travel, catering, and office supply spending, and conferences/training.

  

• Proficient with standard software (Outlook, Concur, PowerPoint, Word and Excel)
• Coordinate and schedule meetings and related materials
• Prepare presentations, meeting agendas and other written communications
• Facilitate meetings and related documentation
• Coordinate executive travel and expense reporting
• Coordinate catering for Department meetings and events
• Order office supplies for the Department
• Assist with onboarding new employees to the Department
• Provide administrative support and coordination on projects, as assigned
• Initiate and develop process improvements for areas of responsibility within the Department

 

Requirements:

 

• 3+ years' experience providing Executive level support 
• Strong organizational, communication and interpersonal skills
• Excellent verbal and written communication skills
• Ability to work effectively with little supervision

 

This position involves a hybrid work schedule - working remotely: Monday & Friday / on site: Tuesday, Wednesday and Thursday.

#LI-KH1
#LI-HYBRID 
 

 

 

Salary range: $50,000-$75,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

 

Click here to learn more about our benefits. Starting salary is dependent upon several factors including previous work experience, specific industry experience, and/or skills required.

 

 

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.

Job Requisition ID: 89832