Senior Administrative Assistant - PSE and Governance Portfolio (Onsite)

Date Posted:

2024-11-12

Country:

United States of America

Location:

HIA32: Cedar Rapids, IA 400 Collins Rd NE , Cedar Rapids, IA, 52498-0505 USA

Position Role Type:

Onsite

We are seeking a Senior Administrative Assistant to join the Mission Systems Administrative Support department to support the PSE and Governance portfolio. This position performs complex administrative activities in close relationship to the day-to-day work of the engineering departments in a fast-paced environment. The position available is in Cedar Rapids, Iowa and would perform duties onsite.

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

What You Will Do

• Works in a confidential and highly responsive relationship with the Engineering Director.  Also provides administrative support to organization leaders and team members

• Maintains calendars, schedules appointments, arranges departmental meetings/conferences, and attends meetings to take notes 

• Prepares materials for departmental meetings

• Coordinates and executes departmental events

• Coordinates travel for department personnel and assists in expense report preparation

• May track and maintain departmental budgets and assist management in determining budget requirements

• Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities

• Acts as administrator for department websites, including site content updates, managing user access, and assisting users with questions

• Establishes, maintains, and revises departmental files and readily identifiable control files for matters in progress

• Maintains office supplies for department, including tracking, ordering, and organizing

• Assists in tasks associated with hiring and onboarding of new employees

• Drafts email communications and announcements at an organizational level

• Maintains organization charts and distribution lists

• Types and assembles data (i.e., tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing and page layout

• Proofreads presentation content ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity

• Receives and prioritizes telephone calls, business visitors, and incoming mail, routes mail, and inquiries to proper personnel

• Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion

• Perform other duties as requested by leadership, including special projects as assigned

What You Must Have

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 2 years of relevant experience

• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract ​

• 1+ years of experience in customer service roles require

• 1+ years of experience with Microsoft Office, O365, Teams, and Outlook is required

What We Prefer

• Excellent time management skills and ability to multitask and prioritize work

• Problem-solving skills and attention to detail

• Excellent written and verbal communication skills

• Event planning experience is preferred

• Experience with Concur and Ariba is preferred

What We Offer​

• Medical, dental, and vision insurance  ​

• Three weeks of vacation for newly hired employees  ​

• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option  ​

• Tuition reimbursement program ​

• Student Loan