Storekeeper Senior

Title: Storekeeper Senior

State Role Title: Store & Warehouse Specialist III

Hiring Range: $48,000 - $52,000

Pay Band: 3

Agency: Virginia Department of Health

Location: VDH-Central Office

Agency Website: www.vdh.virginia.com

Recruitment Type: General Public - G

Job Duties

The Division of Pharmacy Services is within the Office of Epidemiology and supports the Department of Health in its public health mission by the provision of pharmaceuticals, vaccines, and pharmaceutical services to programs with partnerships within VDH and external entities.

This position assists pharmacy management in ensuring adequate supplies of The Division of Pharmacy Services is within the Office of Epidemiology and supports the Department of Health in its public health mission by the provision of pharmaceuticals, vaccines, and pharmaceutical services to programs with partnerships within VDH and external entities.

This position assists pharmacy management in ensuring adequate supplies of pharmaceuticals and medical supplies are available for local health districts and agency programs in support of the VDH mission to protect the health and promote the well-being of all people in Virginia. Responsible for the ordering of inventory from multiple contracts (340B and non-340B, MMCAP, state contracts, SWaM, mandatory sources) for the pharmacy by identifying appropriate vendors and account numbers while placing orders following state and agency procurement guidelines. Maintains records which includes the initiation of the daily purchases, accounting of paperwork, coding of invoices, maintaining paper and electronic records and logs. Manages inventory by conducting counts, placing orders, receiving, and stocking shelves. Utilizes reporting tools and systems provided by vendors as well as compares pricing against group purchasing organizations to ensure correct invoicing. Tracks delayed orders and resolves problems immediately in accordance with state and vendor guidance. Assists pharmacy management in the acquisition of difficult to obtain items and manages back ordered product logs and procedures. Creates and maintains documented procedures on pharmacy procurement and trains pharmacy personnel to complete procurement processes during staffing shortages. Maintains vendor files and purchasing documentation in a readily retrievable manner. Retains manufacturer transactional data in accordance with the Drug Supply Chain Security Act (DSCSA) for all pharmaceuticals received. Ability to assist in other areas of the pharmacy as needed.

Assures accuracy in all respects of process while supervising the receipt, storage, and shipment of all supplies, including forms, for VDH. Duties may include supervision of storekeeping/warehouse staff, receiving, storing, pulling, packing, loading and shipping to all VDH work units. Inventories, verifies receipts and records daily, prepares and publicizes purchase orders, solicits, reviews, verifies and compares bids/price quotes to purchase goods, supervises receiving, warehousing and issuing of supplies. May serve as security and custodian for the facility by ensuring facility is locked and machinery turned off.

Job Duties:

A. Performance Management (for employees who supervise others)
• Serves in a managerial/supervisory capacity and conducts performance management activities for staff
• Establishes and reviews work assignments and priorities, and resolves related issues, in conjunction with program management and Human Resource staff
• Ensures relevant training and workplace safety for staff and conducts appropriate performance monitoring and appraisals

B. Inventory Management
• Maintains sufficient stock; orders supplies; monitors inventory of supplies and replenishes as necessary
• Maintains inventory control records according to policy and procedure
• Keeps track of turnover items on hand and recommends increases or decreases of stock as appropriate; consults with management over potential changes to inventory maintenance levels
• Receives and issues supplies and equipment; reviews orders and verifies appropriate quantities/items; contacts requestor to resolve any issues
• Maintains vendor information
• Restocks shelves to ensure adequate supplies/materials are on hand and delivers items as requested
• Performs inventories of assets/equipment/supplies as required; resolves inventory discrepancies and provides accurate final report
• Performs routine and ad-hoc reporting and analyses
• Determines and disposes of items by periodically evaluating surplus