Grants and Contracts Administrator - Operations Officer I

THIS IS A NON-CIVIL SERVICE POSITION

CITY OF BALTIMORE, MAYOR’S OFFICE OF NEIGHBORHOOD, SAFETY AND ENGAGEMENT

GRANTS AND CONTRACTS ADMINISTRATOR

POSTING DATE:

7/30/2025

HOURS/SALARY RANGE:

Full time, 40 hours/week            Salary $ 70,338-112,807

Our Benefits                                         

The city offers a comprehensive benefits package which includes medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Get to Know Us 

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits plans. We are excited to have you as a part of the City of Baltimore Team!

SUMMARY OF POSITION

The Grants and Contracts Administrator is responsible for contract preparation, programmatic support, and inter-agency and community coordination connected to the issuance of funding that bridges MONSE’s short- and long-term strategic priorities.  Programming areas include, but are not limited to, violence prevention, victim services, reentry, community healing, and youth justice. The Administrator will also serve as a redundancy for the Finance Operations Coordinator, handling procurement and invoicing processes as needed. The Grants and Contracts Administrator’s work is integral to MONSE’s ability to fulfill our mission through funding our work and the work of our partners, ensuring compliance to funding requirements, and developing and supporting partnerships. The successful candidate will deliver at least 60 contracts annually, with a six-week execution for each.

ESSENTIAL FUNCTIONS

(The following examples illustrate the work performed in this position.  Position may require some, or all, of these examples; this list is not inclusive.  Position may require related duties not listed if necessary to accomplish the work of the agency.)

Contract Preparation

• Initiate, manage, and track contract life cycle.
• Work with MONSE Program Managers and vendors to develop and track contract conditions, including budgets, scope of work, and deliverables.
• Lead contract approval and execution, working in close partnership with agency leadership.
• Develop and maintain Grants and Contracts User Guide and standard operating procedures.
• Coordinate vendor negotiation on MONSE’s behalf.
• Partner with the MONSE Finance Operations Coordinator to move contracts from BOE approval to Workday processing and approval without delay.

Inter-Agency and Internal Coordination

• Coordinate with City Solicitor’s Office, Audit, and Comptroller’s Office to ensure that contract language protects the City’s interests.
• Participate in Public Safety Grants Committee meeting.
• Partner with MONSE Grant Writer to develop internal grant reporting systems.
• Partner to support external grants management requirements.
• Build strategic relationships within and beyond the Mayor’s Office.
• Assist program managers with grantee support as needed.
• Develop understanding and aptitude to review, process, and close out grantee invoices.
• Create requisitions and purchase orders as needed.
• Problem solve issues and work to reach compromise/consensus, prioritizing effective communication and interagency response time, immediately escalating when support is needed.

EDUCATION AND EXPERIENCE REQUIREMENTS

Requirements –

• Bachelor’s Degree in Public Administration, Public Policy, Law and/or 3-5 years of experience in grant and contract administration.
• 2-3 years of project management experience.

LICENSE, REGISTRATION AND CERTIFICATE REQUIREMENTS

N/A.

KNOWLEDGE, SKILLS, AND ABILITIES

• Collaborative and positive demeanor.